WG Exposing Data Management Plans - RDA 11th Plenary meeting

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02 January 2018 3136 reads

Meeting title

Exposing DMPs - towards processes for collaborative action (Remote Access Instructions)

Collaborative session notes:


Short introduction describing the scope of the group and if any previous activities

Most research involves producing data and other digital outputs. Many research funders and institutions now expect that activity to be planned and documented in the form of a Data Management Plan (DMP). There is a common desire for these plans to be active documents, recording the steps taken towards data sharing and preservation. Interested stakeholders include researchers themselves, funders, institutions, and a variety of service providers and community organisations including repositories, institutions, journals, publishers, and providers of tools for writing and maintaining plans. Implementation and adoption is currently hampered by two problems:

  • A lack of standards for expression and interchange of DMPs
  • Insufficient understanding of the needs of users and the benefits and risks of different modes of action

The Exposing DMP working group addresses both of these issues, working alongside the DMP Common Standards Working Group, which is tackling the specific issue of a common data model for machine-actionable DMPs. The Exposing DMP group will document the processes and workflows involved in data management planning. It will offer models and recommendations for using machine-actionable DMPs to enable the exchange of information across research tools and systems involved in those workflows. The workplan to be fleshed out in this working meeting aims to engage with researchers and stakeholders to better understand the benefits of sharing information from DMPs with collaborators, how these benefits can be better realised, and how to address concerns about over-exposing plans in the context of a ‘publish or perish’ culture.

The session complements a meeting the previous day (Breakout 2) of the DMP Common Standards WG. The session will discuss examples of research data management planning processes that would benefit from availability of a common data model for machine-actionable DMPs, so that parts of the DMPs can be automatically generated and shared with other collaborators or funders.

Additional links to informative material related to the group

Exposing DMP WG website : https://www.rd-alliance.org/groups/exposing-data-management-plans-wg
Case Statement: https://docs.google.com/document/d/1XDgPLYeQCvistRV48jXShFCqbwHjUZA1YOit...
DMP Common Standards WG Open Consultation results: https://github.com/RDA-DMP-Common/user-stories
IDCC16 Workshop Report : Simms S, Jones S, Mietchen D, Miksa T (2017) Machine-actionable data management plans (maDMPs). Research Ideas and Outcomes 3: e13086. https://doi.org/10.3897/rio.3.e13086

Meeting objectives

  • engage with stakeholders involved in data management planning
  • share perspectives and examples of the benefits and risks of sharing DMP content, for researchers themselves, and for other stakeholders including institutions, repositories and publishers
  • review results from DMP Common Standards WG consultation on requirements for machine-actionable DMPs
  • discuss other actions complementing developments of this WG
  • plan next actions

Meeting agenda

  • 1 – Introduction for newcomers, status update, and meeting objectives (5 mins)
  • 2 – Why are people exposing the contents of DMPs, how and with what outcomes? Lightning talks offering stakeholder perspectives (35 mins)
    • Angus Whyte, DCC - Researchers perspectives- are they prepared to share/ expose DMP content?
    • David Carr, Wellcome - a funder perspective
    • Elena Zudilova-Seinstra - a publisher perspective from Elsevier RDM Solutions
    • Iain Hrynaszkiewicz – a publisher perspective from BMC Research Notes
    • Sandra Gesing, U. Notre Dame -   Open Science Framework support for pre-registered studies
    • Stephanie Simms, CDL -  DMPTool experiences with private and institutional sharing of plans  
  • Part 3 – Prioriting use cases for further consultation
    • Long-list drawn from DMP Common Standards consultation (Oct-Dec 2017), highlighting use cases and user stories that imply some degree of DMP exposure (10 min.)
    • Interactive poll to short-list from the above (10 min.)
    • Moderated discussion (15 min.)  What would you most like to see explored further through case studies or scenarios?   For example how the selected use case describes a means to improve quality of the plan? How it improves the efficiency and effectiveness of plan implementation? Specific benefits to you as a researcher, funder, other stakeholder in RDM planning? Clarification of the risks, benefits or issues for the broader community?
  • Part 4 – Work planning - Who can contribute to what? (15 min.)
    • Identifying use case examples, people willing to talk about them
    • Documenting case studies of current practice, scenarios of future practice
    • Designing and disseminating stakeholder consultation survey

Target audience:

We invite anyone with an interest in the success of research data management planning to participate. For example, please join us if you are…

  • a researcher – to let us know what you would hope to achieve by sharing some or all of your DMP content with your peers, potential collaborators and service providers, or have concerns about the consequences of doing so
  • a repository operator – to discuss how information about outputs to be deposited in future, obtained from DMPs, may benefit the depositor, the repository, and other stakeholders
  • a publisher or service provider – to identify how journals and services would offer their users added value by using information derived from exposed DMP content
  • a policy maker – to present your view on how wider exposure of DMP content may improve the achievement of policy goals
  • a research facilitator - to discuss the institutional support processes that DMP exposure would benefit or otherwise impact on.

No prior preparation is needed, but a glance over the provided links is definitely helpful.

Group chair serving as contact person:  Angus Whyte

Type of meeting: Working meeting

Group maturity: 0-6 months

Remote Access Instructions:

Please join my meeting from your computer, tablet or smartphone.

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