WG DMP Common Standards - RDA 12th Plenary Meeting

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Meeting title
Use cases for machine-actionable data managament plans

Collaborative session notes

 (link to be added)

Short introduction describing the activities and the scope of the group

Data Management Plans (DMPs) are semi-structured but largely free-form text documents describing data used and produced in research projects. The workload and bureaucracy often associated with traditional DMPs can be reduced when they become machine-actionable. However, there is no common definition of what machine-actionable DMPs really are. This hinders the communication between stakeholders and leads to scepticism, or conversely to exaggerated expectations.

The RDA working group on DMP Common Standards works to clarify what machine-actionable DMPs are. It develops a common data model for machine-actionable DMPs that will enable exchange of information between systems acting on behalf of stakeholders involved in the research life cycle, such as, researchers, funders, repository managers, ICT providers, librarians, etc. The group also develops standard workflows to demonstrate how the machine-actionable DMPs can be implemented by connecting them to various systems, such as, CRIS, repositories, or funder systems.

During the session we will present use cases and prototypes that we developed based on the results of the open consultation that was presented during the last plenary in Berlin. We will also present a draft of the common model. These will facilitate the discussion on the design of the common machine-actionable model for DMPs.

Additional links

Paper describing results of the open stakeholder consultation (accepted for iPres 2018) http://doi.org/10.5281/zenodo.1266211
Case Statement: https://www.rd-alliance.org/sites/default/files/DMPCommonStandards-CaseS...
Group overview slides: https://www.rd-alliance.org/system/files/documents/RDA_P10_DMPCommonStan...
RDA group’s website: https://www.rd-alliance.org/groups/dmp-common-standards-wg
Workshop organised by the DMP Common Standards WG that will be co-located with the TPDL 2018 conference and Dublin Core Metadata Initiative (DCMI) 2018 conference (great chance to meet in person if you’re not coming to Botswana): http://rda-ws-tpdl2018.idsswh.sysresearch.org/#

Meeting objectives

- engage with stakeholders involved in research data management
- present workflows and prototypes developed since the last plenary
- review the draft of the common data model
- receive feedback on all of the above
- discuss other activities and initiatives complementing developments of this WG
- plan next actions

Meeting agenda

Part 1 – Introduction for newcomers, status update, and meeting objectives
Part 2 – Use cases for machine-actionable DMPs
- Presentation of typical workflows defined based on stakeholder consultation reflecting stakeholders’ needs. Workflows help to understand how the potential of maDMPs can be realised.
- Discussion
Part 3 – Tools for machine-actionable DMPs
- Demonstration of prototypes developed to test and illustrate possible automation scenarios.
Part 4 – Towards a Common Data Model
- Examples of developed data models
- Moderated discussion
Part 5 – Wrap up and planning


Everyone who is considered a stakeholder within the research data lifecycle is welcomed. For example, you should come, if you are…
- a researcher – to discuss those things that are wrong with DMPs which could be fixed when they are machine-actionable,
- a repository operator – to discuss how to improve ingest and foster automatic sourcing of information from DMPs,
- a service provider – to help us to identify which services must be rolled out to automate DMP specific tasks and support researchers in proper data management,
- a policy maker – to discuss your view of how machine-actionable DMPs can support better adoption of policies,
- a research facilitator - to discuss which common tasks can be automated and which will always require human interaction and support.
No prior preparation is needed, but a look at the linked resources is definitely helpful. 

Group chair serving as contact person
Tomasz Miksa

Type of meeting
Working meeting