Group Session Applications | 03/07/2024 |

Collaborative notes
  https://docs.google.com/document/d/1Er1h2KxL7TJfGyC9pz5QBAyFvkdWlz_C/edit
Your Email
  mingfang.wu@ardc.edu.au
Meeting Title
  What do we actually mean when we talk about data versioning?
Group Submitting the Application
  Data Versioning IG
Names and Emails of All Chairs of the Submitting Group
 
Full Name of a Group Chair Email of a Group Chair
Jens Klump jens.klump@csiro.au
Lesley Wyborn Lesley.Wyborn@anu.edu.au
Kirsten Elger kelger@gfz-potsdam.de
Mingfang Wu mingfang.wu@ardc.edu.au
Group TAB liaison
 
Full Name of TAB Liaison Email of TAB Liaison
Martina Stockhause stockhause@dkrz.de
Session Abstract
Meeting Objectives
  The former RDA Data Versioning Working Group delivered this RDA supporting output in 2021: Versioning data is about more than revisions: A conceptual framework and proposed principles (https://www.rd-alliance.org/group/data-versioning-wg/outcomes/versioning-data-about-more-revisions-conceptual-framework-and), and a concise version of the output (http://doi.org/10.5334/dsj-2021-012) was published in the Data Science Journal. Feedback indicated that the research data community desires to have actionable recommendations for different stakeholders on implementing the principles. In addition, the feedback from the group’s P22 session and a recent workshop by the Berlin University Alliance, organised by the group co-chair Jens Klump, indicates that the FRBR model used in describing data versioning patterns should be modified to closely link to existing data versioning practices.

The main objective of this session is to provide a summary report of the two events mentioned above and to discuss terminologies and use cases. This will help pave the way for preparing actionable guidelines on data versioning practices; the guidelines will consider diverse use cases that are collected globally.
Meeting Presenters
 
  • Jens Klump
  • Kirsten Elger
  • Lesley Wyborn
  • Mingfang Wu
Meeting Agenda
  – Welcome and introduction of the group (10 mins)

– Refresher on the data versioning principles, the FRBR model and why we are turning these into actionable recommendations (10 mins).

– Reflection on the outcomes of the two events: P22 and Berlin University Alliance workshop (15 mins)

– Group discussions on the terminologies and use cases to be covered by data versioning practice guidelines (40 mins)
Stakeholders from academia, data producers, repositories and alike, including
Researchers, Data curators, Data facility managers, data policy managers, data users, data developers, and data publishers.

– Wrap up and action forward (5 mins)
Target Audience
  Stakeholders from academia, data producers, repositories and alike, including Researchers, Data curators, Data facility managers, data policy managers, data users, data developers, and data publishers.
Related Plenary
  P23 RDA Plenary Meeting San José (12-14, November 2024)
About the Group
Group Chair Serving as Contact Person
 
Full Name Email Address
Mingfang Wu mingfang.wu@ardc.edu.au
Group Activities & Scope
  The former RDA Data Versioning Working Group (2018-2021) worked on collating and identifying methods that had already been adopted or became ad hoc practices for data versioning. Based on this analysis, the group formulated a set of principles to describe data versioning use cases and practices. At a related BoF at the RDA VP15 in 2020, a community review and discussions showed that the application of the data versioning principles reached further than data management and had implications for attribution, authority, and ethics of data publication and sharing.

The new Data Versioning IG was approved in July 2021 and it continues the work of the WG by taking the principles developed, The proposed activities of the newly formed IG are:
1) Forum for group members to discuss issues related to data versioning;
2) Collecting new use cases and applying the principles to a selection of use cases;
3) Developing a set of actionable recommendations by applying the published data versioning principles;
4) Promoting the adoption of data versioning principles; and
5) Determining how they can be applied to address the increasing number of questions of attribution, authority, and ethics arising from data publication and sharing.
Short Group Status
  This group started a BoF session at the 8th Plenary (Sept. 2016), discussing the need for a systematic way to refer to the exact version of a data set or data product that was used to underpin the research findings or was used to generate higher-level data products, including who developed and also funded it. The discussion resulted in the formation of an RDA Interest Group on Data Versioning in 2017.

The Data Versioning Working Group was formed In 2018 and first met at P12 in Gaborone. Its focus was on assessing current practices by compiling 39 use cases of data versioning across 33 organisations globally. In January 2020, the WG produced a white paper documenting these use cases and recommended practices. The WG delineated 6 high-level principles, which provided a high-level framework for guiding the consistent practice of data versioning. It can also serve as guidance for data centres or data providers when setting up their own data revision and version protocols and procedures. The proposed new interest group plans to contribute the use cases and recommended data versioning practices to other groups in RDA, W3C, and other emerging activities in this field to further the adoption of the outcomes.

The WG was transitioned to this IG for further discussion on the data versioning principles (including new use cases) and aiming to develop actionable guidelines for implementing the data versioning principles.
Session Audience
Estimate of the Required Venue Room Capacity
  Under 50 seats
Type of Meeting
  Working Meeting
Additional Links to Informative Material
 
  • Klump J., Wyborn L., Wu M., Martin J., Downs R. R., and Asmi A.. (2021). Versioning Data Is About More than Revisions: A Conceptual Framework and Proposed Principles. Data Science Journal 20(1). P.12. DOI: http://doi.org/10.5334/dsj-2021-012
  • Klump J., Wyborn L., Downs R. R., Asmi A., Wu M., Ryder G., and Martin J. (2020). Compilation of Data Versioning Use cases from the RDA Data Versioning Working Group. Version 1.1. Research Data Alliance. DOI: 10.15497/RDA00041
Applicable Pathways
 
  • Data Lifecycles – Versioning, Provenance, Citation, Reward, and Preservation
Preferences & Conflict Considerations
Avoid Conflict with the Following Group
 
  • ESES IG
Hybrid Plenary Details
Selection of Breakout Session Slots
 
  • Breakout 3. Wednesday, 13 November, 14:00-15:30 UTC
Chair Acknowledgment
  Yes, I understand that at least one group chair must attend P23 in-person. We cannot accept sessions chaired fully online
Privacy Policy
  I agree to the privacy policy.

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