RDA Plenary 9 Communication & Coordination activity summary

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02 May 2017

RDA Plenary 9 Communication & Coordination activity summary

02 May 2017

The RDA Secretariat has heard from a number of different parts of the organization that, with more groups being endorsed every day, it is getting harder and harder to keep up with what is happening in RDA.  This means that groups don’t always know who they should be connecting with across the organization, there is increasing risk of duplicate effort across groups, and newcomers are struggling to figure out where to jump in.

To address these challenges and follow up on the Future Directions document using the collective wisdom of the RDA community, the Secretariat piloted a new RDA community activity at P9.  Before the meeting and through Day 1, we asked you to submit ideas to improve cross-group coordination and communication. Raw submissions are available here.  Over On Day 2, submissions were closed, the entries were summarized, and we opened voting to see which ideas resonated most. The summarized ideas are available here. On Day 3, voting closed and results were presented for discussion at the well-attended closing plenary.  Voting results are available here. All work was done online in an effort to include RDA members who could not attend P9.

Overall, your involvement made the pilot a great success! Almost 60 submissions included ideas as diverse as “Find and appoint storytellers to bridge across groups in a more compelling and memorable way” and “[add a] Gamified Intergroup poster session”.  Some of you focused on possibilities within the groups or pointed to ways groups could better engage with other RDA members, while others looked at RDA governance and organizational support for the membership. Voting amplified a few ideas in each category to help the Secretariat filter and prioritize next steps.

While voting numbers were relatively low in the exercise (just over 50 people submitted votes), the majority of participants in the closing plenary thought the activity was worthwhile and should be run again at a future plenary session. In the meantime, the Secretariat will be looking at feasibility and planning of your ideas as we all work to support the growth and value of RDA. The Secretariat has already begun working on the ideas pulled out of the list for immediate implementation, including better wifi at meeting, along with some of the top vote-getters like improving the website search to include document content. Over the coming weeks and months, we will be writing blog posts with updates on each of the top-voted submissions to let you know about implementation and progress.  Your thoughts on how to improve the activity and increase voting participation, or additional ideas on coordination across RDA are always welcome! 

Please send feedback to enquiries@rd-alliance.org or contact Lynn Yarmey at yarmel@rpi.edu.