Visa Information

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07 January 2014 5083 reads

To travel to Ireland visas are required for certain countries, if your nationality is listed among those countries you should immediately register, pay (in the event that a visa is not issued your registration fee will be reimbursed in full) and apply for a conference visa as visa processing can take up to 8 weeks.

Please check the details on the Department of Foreign Affairs web page  to see if you require a visa to enter Ireland and further details can be obtained from the Irish Naturalisation and Immigration Service  Visa webpages

For visa applications, please register for the Plenary, pay the registration fee and request a visa letter sending your full name, organisation, postal address, email address (hotmail or yahoo are not accepted) and contact telephone number as well as Passport Number and expirt date to

Conference Visa - application documents required


  • Fully complete the online application form, and submit your signed summary application form, photographs and fee.
  • In addition to the signed summary application form, please also submit a signed letter of application:
    • outlining your reason for wishing to visit Ireland,
    • giving details of any members of your family who are currently in Ireland, or any other EU State.
    • stating how long you plan to stay,
    • undertaking that you will observe the conditions of your visa, that you will not become a burden on the State, and that you will leave the State on the expiry of your permission to remain.
  • Passport, valid for 6 months after your intended date of departure from the State, and copy of previous passport if applicable. (If your passport is relatively new, it may assist your application if you provide your previous passport showing any previous visas for any other country, and your previous travel history).
  • Where a child under the age of eighteen is traveling alone, the consent of both parents/guardians is required. If the child is traveling with one parent, the consent of the other parent is required. Where only one parent has total custody and access rights, official evidence of this must be provided.
  • If visiting another State prior to traveling to Ireland, the relevant visa for that State must be obtained and in your passport before applying for an Irish visa.
  • If you have been refused a visa for any other country, details of this must be given. Submit the original letter issued to you by the authorities of that country. Concealment of visa refusals will result in your Irish visa application being refused.
  • If you are resident in a country other than your country of origin, evidence of your permission to reside in that country. This permission should be valid for at least 3 months after your intended departure from Ireland.
  • Letter from conference host confirming you will be attending conference, details of the nature, dates, place & duration of conference, and that registration fees (where relevant) have been paid.
  • Letter from your employer or Association confirming your attendance, and outlining the relevance of the conference to your employment or involvement in your Association.
  • Evidence from both your employer and conference host showing who will be responsible for all costs including travel, accommodation, expenses etc.
  • If you are paying these costs yourself, a detailed statement of your bank account covering a six-month period immediately prior to your application is required. You should also explain why you are attending this conference at your own expense.
  • Evidence of your obligations to return to your country of permanent residence following the conference – letter from your employer/college showing the date of expected return
  • Evidence of insurance cover will help us decide your application. If we grant you a visit you should show proof of medical/travel insurance when you arrive at the port of entry.

All letters submitted should be on official company headed paper and give full contact details for verification purposes. These must include a full postal address, name of contact, position in company, telephone number (landline) and email address where relevant. (Email addresses such as Yahoo or Hotmail are not accepted). Website address should also be included, if available.
All of the above documents must be submitted with your application
All documentation must be in English or accompanied by a notarised translation
The provision of all the documentation listed in no way guarantees that a visa will be granted.