(IG-ARPRD) Moving the past forwards: shaping our future IG to serve archives and records professionals

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06 Aug 2021
Group(s) submitting the application: 
Meeting objectives: 

The objective of this meeting is to gather together archives and records professionals, including those who may not have previously engaged with RDA, to focus on how we can best serve these communities as they deal with research data issues, and to promote the existing expertise in these communities to the wider RDM landscape in order to ensure data professionals of all backgrounds are aware of the useful principles and standards that already exist in the archives and records management spheres. 

We would like to hear from archives and records communities about gaps in support, tools, policy or recommendations that could potentially be ameliorated through engagement with other data-engaged archivists and records managers. 

We have also had some suggestions for brief topic-focused presentations from our membership, and would be keen to accommodate those requests too. 

Our meetings aim to be informal and encouraging.  We are new-professional and ECR-friendly and welcome practitioners as well as researchers working on archives and records management topics.

Meeting agenda: 


Collaborative session notes: https://docs.google.com/document/d/1Fp-fjRc9FMbRafptRv67UpMvKTX5Eil0886o...

Suggest future topics here: https://www.rd-alliance.org/group/archives-and-records-professionals-research-data-ig/wiki/future-topic-ideas-archives-and


The IG-Archives and Records Professionals for Research Data (IG-ARP) was formed in 2015 with the intent of exploring the areas where the principles and practices in the information disciplines of archives, records management, and research data curation overlap and where they diverge.

The group has been in maintenance mode since P10 (2017).  The primary goal of this session will be to gauge interest in revitalizing the group, to identify one or two additional new co-chairs, and to determine future activities.  We will include presentations on topics relevant to the community to spark discussion and highlight the role of archives and records professionals within the data community.

Agenda (updated 2021-11-09):


  1. Welcome! Brief introduction to the group + questions (Laura Molloy) (10 mins)
  • Topical presentations (25 mins)

    • 'Records Managers and Data Stewardship' (Jaana Pinnick, British Geological Survey) (7-10 mins)

    • 'Identifying archival skills for Data Management' (Rebecca Grant, F1000) (5 mins)

    • 'CESSDA Data Archiving Guide Soft Launch' (Libby Bishop, GESIS) (3 mins)

    • 'Standard-compliance vs data quality, with the example of the OAIS reference model' (Francesco Gelati, Hamburg University Archives) (7 mins)

  • Review of current IG charter (Sarah Ramdeen) (30 mins)

    • Overview of scope (attendees to read current charter in advance) (5 mins)

    • Discussion of potential changes needed and/or how we can better use the website (20 mins)

    • Call for volunteers to lead the effort (5 mins)

  • Open discussion (all) (10 mins)

  • Call for co-chairs beyond US and Europe (all chairs) (5 mins)

Collaborative session notes: https://docs.google.com/document/d/1Fp-fjRc9FMbRafptRv67UpMvKTX5Eil0886oe2sJQy4/edit

Suggest future topics here: https://www.rd-alliance.org/group/archives-and-records-professionals-research-data-ig/wiki/future-topic-ideas-archives-and



Target Audience: 

This meeting will be of benefit to: 

  • Archivists and archive assistants who are handling / interested in research data (whether physical or digital);

  • Archives students / theorists / researchers;

  • Records managers and other records professionals;

  • Those directly involved in teaching and training data skills in the archive or records management contexts; 

  • Policy developers working on increasing capacity and enabling data skills for memory organisations with an archive or records management function. 

  • People interested in digital preservation. 


Attendees can prepare by:

Group chair serving as contact person: 
Brief introduction describing the activities and scope of the group: 

Archives and records professionals serve in a range of critical roles: as experts in ensuring access, preservation, and reuse of records and archival collections; as provocateurs for good records curation practices; and as advocates for the construction of sustainable infrastructures for information sharing.

The objective of this group is to provide a welcoming space for archivists and records management professionals within RDA to share knowledge and explore issues related to research data that arise in their professional activities.  We explore the areas where the principles and practices in the information disciplines of archives, records management, and research data curation overlap and where they diverge.  Examining alignments in theoretical frameworks, practical implementations, and goals among these information disciplines, we determine areas where practitioners across them can learn from each other in ways that can lead to the development of a vibrant community of information professionals working across different domains.

We are determined to ensure that the large body of existing knowledge from the archives and records management spheres, much of which is pertinent to practical applications of research data management, including making and keeping data FAIR, has a presence within the RDA landscape.

Short Group Status: 

The IG-ARPRD currently has 192 members including three co-chairs.  The group met for the first time during the RDA 6th Plenary meeting in Paris, September 2015 and have held five successful meetings since then.  We aim to serve the archive and records communities by building bridges between the RDA and the existing professional organisations of those professions. 

We are currently in a refocusing phase, as all co-chairs have had their capacity for service limited over the last couple of years by major professional and personal events (including each completing a PhD in the last year or two!)  Due to pressures of work and life, one co-chair stepped down last year and another plans to do so after P18. 

In order to successfully reinvigorate this IG, we are really keen to meet at P18 to get member input on our future topics of focus and direction(s) of travel, to understand from them how we can better reach and serve their communities, and to recruit one or two more co-chairs in order to spread the load and better ensure continuity.  

Type of Meeting: 
Working meeting
Avoid conflict with the following group (1): 
Meeting presenters: 
Sarah Ramdeen, Rebecca Grant, Laura Molloy + members