Engaging Researchers With Research Data: Engage Locally, Act Globally

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25 Jan 2021
Group(s) submitting the application: 
Meeting objectives: 

Collaborative session notes (main session): https://docs.google.com/document/d/1FiVIRB4O4f5nj7JuaE3SI_Z-PzZB1o3AzuZZIadDwDo/edit

The objective of this meeting is to give updates on the IG’s established work, expand the horizon’s of the members through a targeted talk and welcome new members. This will be the second plenary session of the group as a formally established RDA Interest Group. In the first plenary we agreed on a common framework of activities, and began work on three focused projects. Prior to Plenary 16, the group met as a BoF at both Plenaries 14 and 15 to explore the scope of work for the nascent IG. 

During the P17 meeting, we will have an initial short presentation on the work done so far by the group, invite a diverse set of speakers to share their experiences on engagement activities, and  have a report out from the following taskforce groups’ work since P16.

  • Toolkit for online engagement with researchers 

  • Blog series on engagement successes

  • Podcasts  examining existing and new case studies in further detail

Meeting agenda: 
  • Welcome and overview of group’s past activities (15 min)

  • “Key Note” with time for questions and answers (30 min)

  • Task Force Updates (20 mins)

  • Lightning Talks from Group Members (20 mins)

  • Closing remarks (5min)

Target Audience: 

This topic is relevant to anyone supporting research data management at their institution. This particular meeting will focus on discussing potential deliverables, which can be influenced by and impact a variety of communities. A variety of stakeholders will be critical to this brainstorming. Please consider attending if you are a:


  • Librarian, data manager, data steward, or archivist—to discuss ways of exchanging best practices and discuss gaps in resources.

  • Researcher or student who wants to change practices among their peers—to discuss gaps or hurdles that prevent you from engaging with research data management or share success stories.

  • Member of an ICT (Information and Communication Technology) department—to discuss which technology can support researcher engagement at your institution.

  • Faculty management or senior executive at an institution or colleague from legal and financial support—to discuss how you can support (financially, administratively, legally, via policy) researchers and encourage an environment of research data management at your institution.

  • Funder, policy maker, publisher or member of the commercial sector—to share expectations of how researcher engagement with research data management fulfills policy and commercial goals.

Group chair serving as contact person: 
Brief introduction describing the activities and scope of the group: 

Previously, informal activities of the group focused on gathering case studies on how institutions engage with research data. This was started as a project under the umbrella of the Libraries for Research Data IG (at P12), which culminated in a deliverable: Engaging Researchers with Research Data: The Cookbook. The group presented the progress of its work at P13 and P14.

Over this period, community interest around the topic grew beyond libraries. With community members wishing to keep the discussions alive, it became necessary to think about the creation of a dedicated IG to allow the community to continue to exchange best practices and keep each other informed on innovative methods to stimulate researcher engagement with research data.

A new IG was discussed at P14 at a dedicated Birds of a Feather session with the current and prospective members of the interest group (70+ people on the informal mailing list) and the idea was enthusiastically received by the attendees. In addition, the attendees proposed several new deliverables that would be useful tools for the community to further stimulate researcher engagement with research data. Following the community’s popular demand and co-chairs interest and commitment to continue broadening its initial scope, the Charter for an Interest Group around research data management activities was submitted. The group received positive feedback from RDA which was discussed in their P15 BoF session. The group was officially established in late March 2020 and P16 was the first plenary as an established IG.


Short Group Status: 

This will be the second plenary session as a formally established RDA Interest Group. The session will provide the opportunity for the group to engage with new members, report on deliverables worked on since P16 and learn from other members and non-members alike.

Type of Meeting: 
Informative meeting
Avoid conflict with the following group (1): 
Avoid conflict with the following group (2): 
Meeting presenters: 
“Key Note” from field leader/practitioner, Co-Chairs, Lightning talks from group members