Registration

To help include everyone to have a seat at the table and participate in the important discussions at IDW 2025, we’re offering delegates the opportunity to contribute to a registration for a Low-Middle Income Countries (LMIC) grant.

You can donate directly through the registration form or via the IDW Secretariat directly with amounts ranging from $20 to a full LMIC registration valued at $400.

IDW 2025 is proud to support the regeneration of the Great Barrier Reef. We’ve partnered with the Reef Restoration Foundation whose core mission is to restore coral reefs, educate others on the importance of our oceans and use science to further coral research and reef monitoring techniques.

We’re inviting delegate and conference donations to create a “Data Week Reef” to help contribute to the restoration of the Great Barrier Reef. You can donate through the registration form or via the IDW Secretariat directly.

Location: Plaza Foyer and Plaza Terrace, Brisbane Convention and Exhibition Centre

Time: 18:00 pm to 19:30 pm local time

The IDW 2025 Poster Session & Welcome Reception will  take place within the Exhibition at the Brisbane Convention & Exhibition Centre and will be the perfect way to kick off the week. Catch up with friends and colleagues and network with sponsors, exhibitors and other delegates.

One ticket to the Poster Session & Welcome Reception is included in each full delegate registration with additional tickets available to purchase in the online registration form. Day registration delegates have the opportunity to purchase a ticket through the online registration form. Read more about the Social Evening Event.

Definition: Billabong (noun, Australian) a watering hole or small body of water

Location: South Bank Dining Precinct

Time: from 17:30pm local time

Visit one of our International Data Week Billabongs for an evening out where you can choose your own adventure. Participating restaurants, cafes, rooftop bars and pubs have special offers in the South Bank dining precinct. The South Bank dining precinct is a 280m flat walk from the conference venue.

South Bank is Brisbane’s premier dining, lifestyle and cultural destination, featuring world-class eateries, lush parklands, stunning river and city views.

Delegates are able to make their own bookings at participating establishments. If you have a large group, we recommend making a reservation.

Location: Eat Street Northshore

Time: Depart South Bank ferry terminal 18:30 pm, Arrive at Eat Street 19:00 pm local time

Don’t miss out on the ultimate social evening add-on at this year’s conference at the iconic Brisbane Eat Street! It will be a night packed with connections, conversation, and a dash of data-driven fun. It’s the perfect opportunity to network, unwind, and share some byte-sized insights with fellow attendees. Start the evening relaxing on a private river-city cruise travelling past the Brisbane city at sunset to arrive at Eat Street, the historic wharf on the Brisbane River.

As a special treat, we are also including a unique Australian Wildlife Experience offering delegates the opportunity to engage with our native animals up close.

Your ticket is inclusive of:

Tickets to the Eat Street Social are not included in the delegate registration. Tickets to this event are $150 AUD per person. Single or multiple tickets can be purchased through the registration process or by contacting the IDW Secretariat directly.

Read more about the Social Evening Event.

Cancellations must be notified in writing (email is sufficient) to the IDW2025 Secretariat ([email protected]). Cancellations made by Wednesday, 13 August 2025 will result in a full refund less $150 to cover administration costs. As an alternative to cancellation, your registration may be transferred to another person by Wednesday, 13 August 2025, without incurring any cost penalty. Refunds for cancellations received after Wednesday, 13 August 2025, will only be made in exceptional circumstances. The host reserves final decision on a case-by-case basis for granting a cancellation in extenuating circumstances. It is recommended that travel insurance be secured personally upon registering. The IDW2025 Secretariat must be advised in writing of any alterations or transfers of registrations.

In the event of the cancellation of IDW2025, all registrations and associated components of attendance will be cancelled and amounts refunded in full.

All best endeavours will be made to present the program as published on http://www.edaconference.com.au/. IDW2025 and its agents reserve the right to alter without prior notice, any of the arrangements, timetables, plans or other items relating to the meeting, for any cause beyond its reasonable control. The host and the IDW2025 Organisers are not liable for any loss or inconvenience caused as a result of such alteration. In the event of unforeseen circumstances, the host and the IDW2025 Organisers do not accept responsibility for the loss of monies caused by delays. Participants are advised to take out personal travel insurance and to extend their policy to cover personal possessions. IDW2025 does not cover individuals against cancellations of bookings or theft or damage to belongings.

IDW 2025 offers numerous sessions and networking opportunities where participants can exchange information and engage with key topics of the Conference. While every effort is made to ensure the relevance, accuracy, and completeness of the content, IDW 2025 assumes no responsibility for its topicality or correctness. Announced lectures and speakers may be subject to change, and substitutions may be made as necessary.

In the event of unforeseen circumstances, the host and the IDW 2025 Organisers do not accept responsibility for any financial loss caused by delays. Participants are advised to take out personal travel insurance, including coverage for personal possessions, cancellations, and unexpected disruptions. IDW 2025 does not cover individuals against cancellations of bookings, theft, or damage to belongings.

During the IDW 2025 Conference, participants may be photographed or filmed at any time. By attending, you consent to the use, publication, or reproduction of your image or recording in any form of communication material used to promote IDW 2025 and report on its events through publications and resource materials. If you do not wish to have your image photographed or filmed, please contact the conference secretariat in advance or onsite to advise of your preference.

In the event of a postponement, all registrations will automatically be transferred to the new IDW2025 dates. All components of your registration including accommodation bookings, Welcome Reception RSVP and Dinner RSVP will also be transferred. If you are unable to attend on the new dates, you may contact the IDW2025 Secretariat to request a transfer of your registration to a colleague at no cost, or request a cancellation and refund which will incur a $150 administration fee up until the Registration Cancellation Deadline.

The LMIC Grant is open to residents of LMIC (Low & Lower middle-income countries based on World Bank definition) wanting to attend IDW2025 in Brisbane, Australia. Proof is required upon registration.

The grant covers a full LMIC registration to attend IDW2025 in-person in Brisbane, Australia. Travel, accommodation and additional expenses, including social events and side events are the responsibility of the delegate, and these costs are not covered as part of the grant.

To apply, please register and complete the application, including proof of residence of LMIC residency, and provide a summary of why you would like the LMIC Grant to attend IDW 2025. Deadline – 23 June (closed).