Collaborative notes https://docs.google.com/document/d/1xaloEdtTyZYJbxdYpDNdQGRu1jIg6H6u/edit 

This joint session brings together the Active Data Management Plans IG, dedicated to evolving and monitoring DMP practices; the DMP Common Standards WG, which defines  the conceptual model and ensures harmonisation of maDMPs across platforms; and the Common Application Programming Interface (API) for machine-actionable Data Management Plans (maDMPs) WG, which addresses the technical layer by building the infrastructure needed to connect DMP platforms, automate information exchange, and support real-time integration with other systems. These groups combined continue to act on the shared vision reinforced in the Salzburg Manifesto, furthering the work of making data management plans into active, dynamic outputs.

Our goal is to have a working meeting that discusses the progress across all fronts: conceptual modelling, technical integration, and practical implementation.  We aim to showcase outcomes of recent efforts, present new approaches, and create space for a meaningful exchange on how these developments can support evolving research workflows. Work on the common API continues intensively until this meeting, with the goal of sharing progress and implementation updates with the RDA community. 

More specifically, this session will:

• Present a new approach to DMP templates that supports adaptability and monitoring across the research lifecycle (Active DMPs IG)
• Review outstanding updates to any issues recorded in the DMP Common Standard and discuss next steps to addressing necessary open issues (DMP Common Standards WG)
  • Discuss pitfalls or blockers in work to integrate the standard or movement towards maDMPS
• Provide an overview of recent developments in technical integration and automation of DMPs across platforms (maDMPs API WG)
  • Share progress on the common API standard, showcasing adoption by participating members and outlining upcoming releases that integrate this standard
  • Demonstrate use cases that take advantage of this common API standard
  • Make recommendations for implementing and using the common API standard and other machine-actionable functionality in DMPs
• Facilitate an open discussion on workflows, use cases, and stakeholder needs—shifting the focus from tools to the broader ecosystem of data management
• Collect input to inform group activities and align priorities for the coming months, feeding into the ongoing roadmap and the Case Statement for future work

• Welcome & Introduction of groups and co-chairs (5 min)
• Audience background questions on Menti (5 min)
• Framing the session: Background and Overview (10 min)
  • Overview of the evolution of DMPs, progress of the Active DMPs IG
  • Introduction to maDMPs and the common standard API
  • Review of recent activities within WGs
  • Discuss how the groups fit together and feed into each others’ development
• Evolving DMP Practices: Active Templates and New Approaches (15 min)
  • Presentation on Active DMPs IG developments through projects across regions, such as OSTrails and other services
• DMP Common Standard Maintenance Review (10 min)
  • Present updates and plans for the DMP Common Standard and discuss potential changes needed to accommodate the API
• Technical Integration: Progress on System Interoperability 
  • Introduction to the Common Standard API (10 min)
    • Walkthrough of the API standard endpoints and capabilities available to those wishing to integrate with it
  • Review API and maDMP implementation progress (20 min)
    • Lightning talks from DMP service providers on progress towards implementing the common standard API or other maDMP/active DMP functionality
• Open Forum (25 min)
  • Discussion on fostering collaboration, addressing challenges, and suggestion further activities and recommendations to continue implementation work
  • Collect real-life scenarios and use cases from community to guide future development
• Closing remarks (5 min)

This session is relevant to anyone who might benefit from adopting the concept of machine actionable data management plans in their everyday work. This could include:

• researchers, to enhance the rigor and transparency of their work, potentially leading to increased credibility and impact of their research outcomes.
• repository managers, to enhance repository capabilities attracting more researchers to deposit their data, thereby enriching the repository’s content and fostering collaborations.
• service providers, shaping the standards and demonstrating their commitment to advancing research data management practices by enabling machine actionability.
• policy makers, to ensure that regulations and guidelines are well-informed, leading to more effective and feasible policies for managing research data.
• research support staff, to enhance their support services, contributing to the overall improvement of research data management practices in their institutions.

While we are looking for people who could directly adopt our results, we are also looking for generally interested people who can advise and test assumptions and processes.