IG Data policy standardisation and implementation RDA 9th Plenary meeting

Meeting title

Standardisation of policies for publishing research data

Short introduction describing the activities and the scope of the group: 

Increasing the availability of research data for reuse is in part being driven by research data policies and the number of funders and journals and institutions with some form of research data policy is growing. Research by Jisc found that the research data policy landscape of funders, institutions and publishers is however too complex (Ref: http://insights.uksg.org/articles/10.1629/uksg.284/) and the implementation and implications of policies for researchers can be unclear. Funding agencies are, also, increasingly introducing data sharing policies with different requirements, In response to this editors (the International Committee of Medical Journal Editors) and publishers are paying more attention to standardisation and the wider adoption of data sharing policies. Springer Nature developed a standardised research data policy framework for its journals with four standard data policy types, each with a defined set of requirements, which have been adopted by approximately 700 journals. This policy framework is available for reuse under a Creative Commons license but requires wider debate by stakeholders. There are likely to be common elements of research data policy shared between all stakeholders (funders, institutions, repositories, publishers, scholarly societies), such as support for data repositories and data citation.

The Data policy standardisation and implementation IG was formed informally in September 2016 at the RDA 8th Plenary with around 25 attendees. The focus of the policies developed by the Group will be on publishing research data. The IG has since appointed co-chairs and the RDA 9th plenary would be the first official meeting of the IG. The primary goal of the IG is to define a common framework for research data policy allowing for different levels of commitment and requirements and disciplinary differences that could be agreed by multiple stakeholders. As well as the text of data policy documents, the group also aims to produce practical implementation guidance for editors, publishers and institutions; increase adoption of standardised data policies; and facilitate greater understanding of the landscape of research data policies across disciplines, institutions and learned societies.

Additional links to informative material related to the group i.e. group page, Case statement, working documents etc

Updated IG description/case statement prepared by co-chairs: https://www.rd-alliance.org/groups/data-policy-standardisation-and-imple...
Minutes of inaugural, informal meeting at RDA 8th Plenary:
https://docs.google.com/document/d/1jtJyJVNOXyjondprQXvHH9xJfEDeovhchShi...
Naughton and Kernohan’s (2015) Jisc research on data policies: http://insights.uksg.org/articles/10.1629/uksg.284/
Springer Nature research data policies:
http://www.springernature.com/gp/group/data-policy/policy-types

Meeting objectives

1. Facilitate debate amongst funders, publishers, institutions, researchers, repositories and group members on common elements of data policy, to begin the process of identifying common elements of research data policy
2. Define a set of objectives to achieve the main deliverable output of the group: a common framework for research data policy allowing for different levels of commitment and requirements and disciplinary differences that could be agreed by multiple stakeholders
3. Identify specific tasks, sub-groups and their leaders/owners to achieve the group’s main deliverable(s)
4. Connect stakeholders and broaden a collective understanding of their roles and relationships in data policy implementation, and highlight examples of good practice
5. Officially launch the group via the RDA Plenary platform

Meeting agenda

1. Brief introduction to the group (Iain Hrynaszkiewicz, 10 minutes)
2. Background: Research data policy: what are the issues? (David Kernohan/Natasha, 15 minutes)
3. Potential solutions from editors and publishers (Iain H/Iain H & Simone Taylor, 15 minutes)
4. Structured open discussion with attendees: Identification of common elements of data policy (30 mins)
5. Discuss / prioritise work streams and leaders/participants for other group objectives (15 mins)
6. Wrap up and close (5 mins)

Audience: 

This is an open session for many stakeholders. Policy makers and representatives of funding agencies, institutions, societies, repositories, publishers and standards organisations are welcome as, equally, are primary researchers who are interested in compliance with the research data policies of journals/publishers and their institutions.

Participants should aim to familiarize themselves with the additional links provided and be willing to give their perspective to contribute to the open discussion to identify common elements of data policy across stakeholders.

Group chairs serving as contacts: Iain Hrynaszkiewicz

Type of meeting:Working meeting

Group maturity: 0-6 months