Breakout 4, Wednesday, 11 November, 12:00 - 1:30 AM UTC
Google document: https://tinyurl.com/y44hdltw (contains agenda, sign-in sheet, link to slides and collaborative session notes)
A variety of reasons have led to a massive increase in virtual meetings over physical ones. While the COVID-19 situation may, at some point, again allow for physical meetings, other aspects, such as climate and carbon footprint considerations, travel costs (money, time) will probably lead to fewer people being able to travel to meetings that have traditionally been held face-to-face.
How then can meeting organisers, facilitators and attendees make the most of virtual meetings? What can we learn from smaller (e.g. RDA WG and IG meetings) and larger (e.g. RDA Virtual Plenaries, ESIP meetings) to make working meetings more effective, efficient, and fun?
Example questions include:
- How can virtual meetings be more inclusive, enabling participants from all areas of the globe to join and contribute?
- What technologies and techniques can support networking, serendipitous conversations and other unplanned interactions that usually occur at face-to-face meetings?
- How can we continue to build a community in the virtual space?
- How can session facilitators make the meeting engaging and interactive?
This BoF aims to bring organisers, facilitators, and attendees of virtual collaborative meetings together to share ideas, resources, experiences, and stories of what worked and what did not work, and start to compile these into a curated list that would be useful to organisers and facilitators, as well as attendees of virtual meetings.