Data Retention and Disposal WG  – meeting notes, 11/12/2023

Call 11 December 2023. Notes by Keith Russell and James A J Wilson

In attendance:

• Luc Betbeder-Mativet
• Witold Arndt
• Ylva Berglund Prytz
• Fabian Monheim
• Jitka Stilund Hansen
• Hagar-isabel Lowenthal
• Yan Wang
• Stephan Hachinger
• Keith Russell
• Rory Macneil
• James Wilson

Objectives:

Survey existing retention policies,

• National
• Institutional
• Researcher funders
• By research communities

Guidelines how to create good data retention policies. Template with things that need to be covered

Collecting lessons learned, not just good practice

Points raised:

Jitka: Clarify meaning of retention. How to handle the deletion? Call it the Retention and Disposal WG

Hagar: Consider link between archival policies and data retention policies. What happens to the metadata?

Yan: What can actually be done? How can things be adopted in practice? Can archiving policy override GDPR?

Ylva: Is the Swedish ‘delete nothing’ approach wise?

Witold: Denmark has mandatory policies dictated by government.

Volunteers:

Luc + Witold + …..

Ylva: happy to contribute, but it is very hard to dispose of data in Sweden.

Country specific situation. Yan would like to shadow. Is a topic of interest at TU Delft.

Jitka: happy to contribute. Need some tasks or activities that provide focus.

Perhaps a BoF at the next virtual plenary

Another call with the US time zone.

Look for something practical and tangible: thrashing out the aims and purpose in the new year

18 month for outputs

Luc, Jitka, Witold will take this forward.