Collaborative notes https://docs.google.com/document/d/1PQxaVYh

The aim of this session is to explore the motivations for, and barriers to, applying PiDs at the institutional level. PiDs are a vital mechanism for identifying, linking, and building an interoperable network of information about people, institutions, projects, and data. But how are universities, research institutes, and other organizations making use of them, and what do they seek to achieve? How do institutional decisions, disciplinary norms, and national strategies interact? What are the success stories? What decisions have been made that have led to regrets, and why? Which PiDs should be used, and for what?

This session will consist of perspectives from people at institutions doing interesting things with PiDs, followed by lively discussion about what works, what doesn’t, and how the future could and should look.

1) Introductions and overview of the RDARI IG (5 mins)

2) PIDs, institutions, and the motivations for this session (5 mins)

3) Presentations:

i. Incentivizing and Normalizing PID Usage across Departments at Princeton University (Matt Chandler, Princeton University), delivered by James Wilson in-person (10 mins)

This presentation offers insights into common obstacles to PID integration at a North American research university and how they are being managed for the advancement of new research data infrastructure. It reports midway through a lengthy journey to integrate PIDs into internal recordkeeping systems, with examples of both successes and setbacks so far.

ii. Introduction to PID4NFDI and Implications for Institutional PID Deployment (Sara el-Gebali, DataCite) Delivered by Rory MacNeil in-person (10 mins)

This presentation overviews the PID4NFDI project, and reflects on how the outcomes of the project may be useful as a reference to institutions that are adopting or developing PID policies and implementation strategies.

iii. UQ’s PID Implementation: enablers of success and ongoing challenges (Amberyn Thomas, University of Queensland) in-person (10 mins)

This short presentation will provide an overview of PID implementation at a large Australian university, including the motivation for integration of PIDs as well as lessons learned. With PIDs increasingly considered critical components of mature digital research infrastructure, this presentation will also consider the strategic alignment and benefits of PID implementation within a research-intensive university, alongside the risks and limitations.

4) Facilitated Group Discussion (40 mins)

5) Summing up and Next Steps (10 mins)

The primary audience is professional staff at research institutions, including data engineers, data stewards, and data management specialists. The session will also be relevant to PID service providers and those involved in building tools for PID interoperability.