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Group Session January 24, 2025

Leveraging data systems, tools, and services to enhance crisis management: Insights from the RDA/CODATA DSTS-WG

Plenary: RDA 24th Plenary Meeting – Fully Virtual

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Meeting objectives

Collaborative session notes:
https://docs.google.com/document/d/1sAFTkA9WVLKgfweximYxfxRsOWgGt6Y_/edit#heading=h.bfnthazcofbo

The objectives of this session are to 

  • Present and discuss the recent work of the WG, including our survey, interviews and thoughts on the final Recommendation, and how it is linked to the work of the UNESCO-CODATA Data Policies in Times of Crisis Facilitated by Open Science (DPTC) Project,
  • Present the initial framework and findings for the RDA/CODATA DSTS WG’s Final Recommendations
  • Invite further participation from the RDA community for input and review of the Final Recommendations.

Meeting presenters

Burcak Basbug, Myra Cheng, Virginia Murray, Stefanie Kethers, Martina Stockhause, Jacque Stephens (tbc), Ingvill Constanze Ødegaard (tbc)

Meeting agenda

Overall facilitator: Stefanie Kethers

Presentation on recent work by the WG (25 mins total)

  • RDA/CODATA DSTS survey and interviews (10 mins) – Jacque Stephens (tbc), Burcak Basbug, Myra Cheng
  • Outcomes from the UNESCO-CODATA Data Policies in Times of Crisis Facilitated by Open Science (DPTC) Project (5 mins) – Virginia Murray
  • Group discussion and feedback (10 minutes)

Translation from policy to practice (20 mins total)

  • Highlight key case studies (e.g., AFAD Türkiye; ongoing research on health emergencies) (10 mins) – Burcak Basbug, Ingvill Constanze Ødegaard – tbc
  • Group discussion lessons learned or how similar practices could be applied in participants’ contexts (splitting into breakout groups if there is a large audience) (10 mins) – Burcak Basbug, Myra Cheng, Virginia Murray, Martina Stockhause, Stefanie Kethers

Progress the Final Recommendation of the WG (35 mins total)

  • Walk through the draft structure of the Final Recommendation (5 mins) – Stefanie Kethers
  • Group discussion: Elicitation of content and feedback from the participants (30 mins) – all

Conclusion and next steps (10 minutes)
A summary of key insights ending with a clear outline of the learnings, future collaborations, and how attendees can stay engaged. – Stefanie Kethers

Target audience

This session targets the multi/transdisciplinary  expertise across the RDA community and those outside engage with crises. This includes data scientists, researchers, policymakers, crisis management professionals, and representatives from international organizations. By addressing the intersection of data systems, tools, and services with real-world crisis scenarios, the session aims to engage stakeholders who are instrumental in implementing, refining, and scaling data- and technology-driven solutions for crises at the local, regional, and global levels. This session is provided in collaboration with the UNESCO-CODATA DPTC Project.

Group Activities and Scope

Activities: The RDA/CODATA Data Systems, Tools, and Services for Crisis Situations Working Group (DSTS-WG) operates as a collaborative initiative within the frameworks of both RDA and CODATA. Its activities address critical global challenges, particularly disaster risk reduction, within the broader context of sustainable development and climate change. The DSTS-WG focuses on examining and enhancing the characteristics, interoperability, and application of data systems, tools, and services (DSTSs) to meet the unique needs of crisis preparedness, response, and recovery. By engaging with stakeholders across scientific, policy, and operational domains, the working group identifies and addresses challenges in data governance, interoperability, and accessibility, emphasizing the importance of FAIR, CARE, and TRUST principles in the development of resilient and scalable data infrastructures. It collaborates with the UNESCO-CODATA Data Policies in Times of Crisis Facilitated by Open Science (DPTC) Project.

Scope: The scope of the DSTS-WG includes mapping the specific requirements of DSTSs for crises, including real-time data collection, geospatial capabilities, user-friendly design, and robust security and privacy measures. The group investigates how DSTSs can integrate across various infrastructures to facilitate risk assessments, early warning systems, and effective situational awareness. Through case studies on disasters such as earthquakes, typhoons, and Covid, the DSTS-WG explores the practical applications of these systems while addressing their ethical, legal, and social implications (ELSI). A significant aspect of its work is producing actionable recommendations and a comprehensive framework that aligns with global standards, such as the United Nations Sendai Framework and Sustainable Development Goals (SDGs).

The DSTS-WG delivers outputs such as stakeholder needs assessments, case studies, and final Recommendation to advance the design and implementation of interoperable DSTSs for crisis situations. Its activities contribute to building capacity in data governance and management, enhancing data skills, and fostering global collaboration through the integration of open science principles. The group works closely with leading international organizations and initiatives to ensure that its outputs address practical needs and align with global best practices. By facilitating the development of adaptive, accessible, and ethical DSTSs, the DSTS-WG plays a pivotal role in strengthening data ecosystems for crisis management and reducing the social and economic impacts of global crises.

Short Group Status

The RDA/CODATA DSTS Working Group / Task Group (DSTS) began its work in June of 2023, following an informal meeting at Plenary 20 (Gothenburg, March 2023). The WG has held sessions at Plenaries 21, 22, and 23. Outside of the RDA Plenaries, the WG has also been meeting  monthly since it was endorsed by the RDA in October 2023, with regular co-chair meetings in between. 

Applicable Pathways

FAIR, CARE, TRUST - Evaluation and Policy
Data Infrastructures and Environments - Discipline Focused
Data Lifecycles - Versioning, Provenance, Citation, and Reward

Please indicate at least (3) three breakout slots that would suit your meeting.

Breakout 4. Tuesday, 8 April, 14:00-15:30 UTC
Breakout 7. Wednesday, 9 April, 14:00-15:30 UTC
Breakout 9. Thursday, 10 April, 07:00-08:30 UTC