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Group Session November 21, 2025

Validating Data Steward Personas: From Thematic Analysis to Practical Application

Plenary: RDA 26th Plenary Meeting (VP26)

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Meeting objectives

Collaborative session notes:

Open session notes

During this working session, we will present a thematic analysis of persona attributes identified through our previous workshops and demonstrate how these insights have refined the Data Steward Career Tracks WG’s persona methodology. Participants will engage in hands-on activities to evaluate our intermediate methodology output  and create skeleton personas based on the evolved methodology. The session will conclude with group discussions where participants provide feedback that supports the refinement of the persona methodology and  we discuss practical applications for the methodology to support the WG in recruiting adopters.  This session will allow us to validate and refine the persona methodology developed by the group  and receive practical feedback on its usability; the session continues the co-creation approach by allowing community members to test, grade, and contribute to the iterative improvement of  the methodology. 

Meeting presenters

Liise Lehtsalu, Elizabeth Newbold, Shannon Sheridan

Meeting agenda

  • [20 min] Welcome and introduction to working group and presentation of thematic analysis
  • [30 min] Create skeleton personas based on intermediate methodology output 
  • [30 min] Participant feedback and discussion 
  • [10 min] Wrap up

Target audience

Data stewardship programme coordinators, library managers, research support managers, policy makers, funders, or anyone who develops data stewardship programmes, engages in the definition of data steward profiles at organisational or national level

Group Activities and Scope

Data Steward Career Tracks WG aims to develop a methodology for creating data steward personas as well as a sample set of data steward personas that are linked into a sample career track. The WG was endorsed in April 2025 and is currently developing the second phase of its work plan that includes adapting the persona methodology to data stewardship and developing the initial data steward persona methodology. Other ongoing activities include a Speaker Series to introduce data steward profiles from across the world and communication and outreach efforts aimed at growing and solidifying WG membership.  

Short Group Status

Data Steward Career Tracks WG was endorsed in April 2025. The WG emerged from the Professionalising Data Stewardship IG with the aim to build on the  PDS IG surveys/reports around data stewardship service models (2022) and data steward career tracks (2024). The task force to develop the Statement of Work for the Data Steward Career Tracks WG formed in spring 2024; the group organized a very successful Birds of Feather session at P23 in Costa Rica, gaining broad community support for the proposed WG, and submitted its Statement of Work to RDA in January 2025. The WG holds regular meetings since April 2025. Current work focuses on developing and finalising an annotated Zotero library and developing the data steward persona methodology, which will be the main deliverable of the group. To this end, the group has hosted two in-person co-creation workshops (one in Slovenia and one during P25 in Brisbane), with 3 more co-creation workshops currently in development (2 in the UK, 1 in the USA).

Applicable Pathways

FAIR, CARE, TRUST - Adoption, Implementation, and Deployment
Training, Stewardship, and Data Management Planning

What potential collaborations or synergies do you see between your Group/Birds of a Feather session topic and other RDA Groups or external organisations?

Please indicate at least (3) three breakout slots that would suit your meeting.

Breakout 4. Tuesday, 17 March, 13:30-15:00 UTC
Breakout 5. Tuesday, 17 March, 22:30-00:00 UTC
Breakout 8. Wednesday, 18 March, 22:30-00:00 UTC