Data policy standardisation and implementation


Group details

Secretariat Liaison: 
Kathy Fontaine
TAB Liaison: 
Devika Madalli

Background and motivations

Increasing the availability of research data for reuse is in part being driven by research data policies and the number of funders and journals and institutions with some form of research data policy is growing. The research data policy landscape of funders, institutions and publishers is however too complex (Ref: and the implementation and implications of policies for researchers can be unclear.  While around half of researchers share data, their primary motivations are often to carry out and publish good research, and to receive renewed funding, rather than making data available. Data policies that support publication of research need to be practical and seen in this context to be effective beyond specialist data communities and publications.

The prevalence of research data policies from institutions and research funders (such as the UK research councils and European Commission) is increasing, so publishers and editors are paying more attention to  standardisation and the wider adoption of data sharing policies. The International Committee of Medicial Journal Editors has proposed a draft data sharing policy; Springer Nature is implementing a standardised research data policy framework with four standard data policy types, each with a defined set of requirements, and is encouraging adoption across all its journals (Ref: ). More than 600 journals have adopted one of these policies as of December 2016.  This policy framework is available for reuse by others under a Creative Commons license but requires wider debate in the research and publishing communities. We envisage there to be common elements of research data policy shared between all stakeholders, such as support for data repositories and data citation.

Much of this work draws on earlier Jisc activity in examining the potential for a tabulation of publisher research data policies. Naughton and Kernohan (2015) [ ] reported that the journal data policy landscape was not at the required maturity to be comparable or indexable in this way. Jisc is  therefore committed to working with publishers in supporting the standardisation of journal data policies, with an end goal of supporting machine readable policies that would be easier for researchers and research support staff to utilize in selecting a suitable journal for publication, ensuring compliance with journal and funder data requirements.


Objectives of the group

A Group on standardising and implementing research data policies that support publication of research could facilitate debate on common requirements for research data policies. It will also aim to:

  • Help define a common framework for research data policy allowing for different levels of commitment and requirements and disciplinary differences that could be agreed by multiple stakeholders

  • Produce guidance for researchers on complying with research data policy and the tools to support compliance

  • Provide guidance for editors, publishers and institutions on implementing data policies and translating policy into practice

  • Facilitate greater understanding of the landscape of research data policies across disciplines, institutions and learned societies

  • Increase adoption of (standardised) research data policies by all stakeholders in particular journals and publishers

  • Highlight examples of good/best practice in research data policy

  • Engage scholarly societies and journal editors on data policy implementation

  • Feed in an understanding of the needs of researchers and research support staff in this area

  • Connect stakeholders and broaden a collective understanding of their roles and relationships in data policy implementation

Minutes from first informal meeting of this group at RDA 8th Plenary are here:


It was attended by more than 20 members of the RDA community including publishers, funding agencies, researchers and institutional representatives.


The group will complement the Practical Policy WG ( as this proposed group has a specific focus on journals and publishing with a goal of harmonising and standardising policy. These seem to be prerequisites to and would feed into efforts to create machine readable and actionable policies.The group would also complement efforts aimed at publishing and citing research data, as data policy of publications should help raise awareness of both these activities. Our goal is to evolve from an Interest Group to a Working Group by September 2017, and no later than April 2018, in coordination with RDA plenary meetings.



Iain Hrynaszkiewicz (, Springer Nature (group proposer)
Natasha Simons, ANDS
Simone Taylor, Wiley
David Kernohan, Jisc

Recent Activity

18 Jul 2017

UK, EU & US time zones community call dial in details

Dear all,
Here is dial in/connection information for the community call tomorrow:
Time: Jul 19, 2017 16:00 BST (London)
Join from a PC, Mac, iPad, iPhone or Android device:
Please click this URL to start or join.
Or, go to and enter meeting ID: 279 476 890
Join from a dial-in phone:
Dial: +61 3 99059666 (+61 3 9905 ZOOM) or +61 2 8015 2088

16 Jul 2017

Asia Pacific timezone community call dial in details

Dear all,
Thanks for your interest in the first RDA data policy standardisation and implementation interest group community call. Agenda and attendee names are on the following Google Doc, where we will also document the notes and requirements gathered on the call:

26 Jun 2017

Please indicate your availability for a community call

Dear Data policy standardisation and implementation members,
As indicated in our last email, here are details for our first community calls. We are planning to hold 2 calls to accommodate different time zones.
The main goal of these calls is to gather your requirements and features for journal/publisher research data policies. We will set up a Google document for each call, managed by 2 group co-chairs, which attendees on each call are encouraged to contribute to.

01 Jun 2017

Report from RDA Data Policy standardisation IG meeting

Dear Data Policy standardisation and implementation IG members,
We're pleased to share with you a report from our inaugural - official - IG meeting at the RDA in April.
Please see:
Thanks to those of you who were able to attend - the room was around 90% full.