Creating a Birds of a Feather (BoF)
Any member or members of RDA can propose a BoF session at the next plenary, with the aim to assess interest in the BoF’s topic. The expected outcome from the session would be a decision by the participants to either convert the idea to an IG or a WG, or to retire the idea. The process to request and conduct a BoF is as follows:
1. The BoF chair creates a new group of type BoF via the “Initiate New Group” option in the “Group Processes & Procedures” menu, including a brief description of the BoF, and select "BoF Group" in the Group Type dropdown menu. (The Secretariat is happy to help with this step). Once the new BoF group is saved (and submitted) TAB and the RDA Secretariat receive automatic notification.
2. The RDA Secretariat will allocate a Secretariat Liaison to the BoF and inform the BoF chairs.
3. Once the deadline for proposing breakout sessions at the plenary is past, the TAB will review the BoF according to the following criteria:
- Alignment with RDA mission and vision
- No overlap with existing IGs / WGs
- Not focussed exclusively on one technology / product
- One-off meeting at plenary
- Time slot available for the BoF at the next plenary
4. TAB will contact the BoF chair(s) and inform them of the outcome.
5. If the BoF session has been approved, the BoF will be listed in the plenary programme. It is recommended that the BoF chair(s) advertise the BoF and contact potential participants.
6. The BoF session is then held at the next plenary.
At or shortly after the BoF session at the plenary, the BoF participants should decide if they want the BoF to be a one-off event, or if they want to continue their discussions by converting the BoF into an Interest or Working Group, in which case the BoF participants need to develop a charter or case statement. If the BoF participants decide not to convert the BoF, the BoF chairs should notify the Secretariat so that the BoF Group can be retired.
Joining a BoF
A list of BoFs for the upcoming Plenary can be found on the Next Plenary programme. Any member of the RDA can join a BoF by navigating to the group's page and selecting "Subscribe to group" in the box titled "Group properties", either before or after the BoF's session at a Plenary.