Coordinating Earth, Space, and Environmental Science Data Preservation and Scholarly Publication Pro Plenaries

Back to Plenary Participation

Group Session July 3, 2024

Ensuring Data Underlying Publications are Sustainable, FAIR, CARE, and TRUSTed

Plenary: RDA 23rd Plenary Meeting – San José, Costa Rica

Submitted by

Danie Kinkade

Open collaborative note

Recording

Meeting objectives

1. Information sharing of the overall objectives of the new Working Group and the approved work plan.
2. Develop a group-agreed process to gather documentation of use cases that demonstrate bottlenecks in publication processes from a set of repositories and publishers.

Meeting presenters

Danie Kinkade, Shelley Stall, Matthew Warke, Natalie Raia, TBD

Meeting agenda

0-5 Minutes (5 Minutes) Welcome and introduction
5-25 Minutes (20 Minutes) Introduction to goals and proposed work plan for the 18 months of the Working Group (Danie Kinkade, WHOI)
25-80 Minutes (55 Minutes) Interactive piece on the 6 Month Goal of the WG – asking for community input into how to gather documentation of use cases that demonstrate bottlenecks in publication processes from a set of repositories
Which repositories are willing to participate and which ones should we target?
Review any collected use cases to assess effectiveness of approach. alter template and/or strategy as necessary.
analyze any completed use cases to identify points of friction
Project plan for the output
General Discussion
80-90 Minutes (10 Minutes) Identify next steps, recap, identify 3 takeaways

Target audience

Data publication stakeholders: journal publishers, repositories, data producers, data users

Group Activities and Scope

This working group aims to improve collaboration and coordination between repository and publisher workflows as they pertain to- and rely upon the data publication process. The group proposes to refine and formally document a detailed workflow(s) between the journal, publication author, and Earth, Space, and Environmental Science disciplinary data repository and identify cross-stakeholder dependencies to recommend activities that are necessary for relevant processes to move forward in a more coordinated way. The WG intends to advance current progress on this effort by using the specific use cases of data submission to a data repository for curation and preservation at, or near, the time the respective manuscript is submitted to the journal that will cite the data.

The WG plans to engage journal, repository, and research communities to solicit feedback that result in a set of recommendations for better transparency and coordination across both processes.

Short Group Status

The group has held several deep dives at previous RDA plenaries (P17, P18, P19, P20, P21) in the Earth and Environmental Science Interest Group and at P22 held a BoF in its own right to finalize the case statement : Proposed Working Group: Coordinating Earth, Space, and Environmental Science Data Preservation and Scholarly Publication Processes

This group is in community review as of June 12, 2024. It is anticipated that it will have cleared TAB approval by RDA P23. We are in the phase of socializing the group, the challenges it intends to work on, and hearing perspectives from stakeholders.

Estimate of the required venue room capacity

Between 60-100 seats

Applicable Pathways

Data Infrastructures and Environments - Generalist
Data Lifecycles - Versioning, Provenance, Citation, and Reward

Please indicate at least (3) three breakout slots that would suit your meeting.

Breakout 2. Tuesday, 12 November, 20:30-22:00 UTC
Breakout 5. Wednesday, 13 November, 18:30-20:00 UTC
Breakout 7. Thursday, 14 November, 18:30-20:00 UTC

Coordinating Earth, Space, and Environmental Science Data Preservation and Scholarly Publication Processes WG