Organisational Assembly - Paris (Open meeting)

RDA Organisational Assembly

Private sector engagement in RDA - Open meeting

Plenary 6, Paris

Thursday 24 September 2015, 11:00-12:30


Draft Minutes

Download all slides here

Open meeting (11:00-12:30) - Amphi Paul Painlevé

  1. Introduction of Organisational Assembly, Juan Bicarregui, STFC, UK and Walter Stewart, Research Data Canada, RDA OA Co-chairs, 15’
    • Open to all- attract new org members. Closed session only in the afternoon.
    • Introductions (45 persons)
    • One year free subscription for the 21 SMEs present in the experimentation day.
    • Going through the agenda for the closed meeting: OAB is currently OA. It was agreed that after the OA reaches 36 members (3 times the 12 members that OAB should have), then we should go for elections. Now 32+5=37. So there will be an election in Japan for the 12 members of the OAB (11).
    • Questions:
      • Are these all on-line? Walter: Should be available. Action: CHairs to check if the material in the OAB pages give the overall picture.
      • What is the difference of Organisation and Affiliate members? Walter explains. Affiliates are special cases: Criteria:
        1. OA and Organisational Advisory Board (OAB) purpose, Juan
          • Work of RDA is accomplised by individuals, now 3200 members. Individual do the work, but organisations will adopt/implement the work and outputs of RDA. Have the opportunity to follow closely and engage with RDA and its outputs. Privilidges of members: easy access to Council, TAB and OAB, so that they can ask questions/better understand the developments.
  2. Technical Advisory Board (TAB) report and OA-TAB collaboration, Andrew Treloar, RDA TAB Co-Chair, ANDS, Australia 20’
    • Andrew
      • Coming outputs (Plenary when ready):
        • Publishing Data Bibliometrics (P7)
        • Data Description Registry Interoperability (P6)
        • Brokering Governance (P7)
        • Biosharing Registry (P8)
        • Repository Audit and Certification (P7)
        • Data Citation of Evolving Data (P6-9)
        • Data Type Registry (P6)
        • PID Information types (P6)
        • Practical Policy (P6)
        • Data Publishing Models (P7)
        • Data Publishing Services (P7)
        • Metadata Standards Directory/Catalog (P7-9)
        • Whate Data Interoperabliilty (P6)
      • There are several adopters from diverse geographies/types or disciplines.
      • Colors of groups introduced based on their age: Green (new), Yellow (mid-way), Red (getting ready to wrap up). We have only 1 new (green). But a lot of IG and BoF who may create new WGs. Anticipate more WGs and steady outputs.
      • Distinction of WGs with IGs: WG: Have a problem to solve: prepare a case statement (short proposal), submit for open comments, reviewed by TAB and the results of the community and the TAB review, then the Council approves the WG. WGs 12-18 months. The IGs can go for much longer and more a forum for discussion without outputs. But now IGs come up with some sort of outputs such as guidelines or best practice approaches.
      • John Towns: Are the RDA outputs included in the website, gathering everything? Fotis: Yes there is a page linked in the home page (, but a whole webiste revamp is underway.
  3. OA clustering survey analysis, Leif Laaksonen, CSC, Finland 20’
    1. High level presentation (slides)
      • Individual members growning (3200+ in September 2015). Academia is the biggest sector.
      • Organisational members (32+5)
        • Acting as pioneers to push the implementation forward
        • Exercising influence on the development of the outputs and provide valuable insights to the RDA activities
        • Being briefed on the development and have the opportunity to provide feedback
        • Interact with the TAB to maximise impact and refine outputs
      • In P5 a detailed report on the TAB clustering effort was given (link to Beth's talk). A similar exercise was decided for OA(B). A questionnaire was prepared for the OA members (anonymous or named). During the analysis the group discovered that a 2D mapping may not be possible.
        • Analysis: What are the top  challenges related to data or data services for your organisation: Culture, human resources, monetary resources, policy and technology. Top were culture and technology. Then monetary (financial/funding related) and the others. There were no clear barrier types identified. Barriers: Lack of coordination and clarity, others.
        • General ways that RDA can help:
          • Policy support and architectures, promoting the principle of open data as a service, social political facets of data reuse, push from domain specific organisations.
          • Active data management plans, libraries for research data, reproducability, provenance...
        • Next steps: More infrastructure, Effective community, Synergistic Programs, Partnership with industry
      • Walter: Will there be a report out of the group? Leif: Yes, there is a draft report already.
      • Discussion:
        • Stefan Kramer: On the issue of policies was it on policies imposed from above or the ones developed? Leif: About all levels.Walter: In some cases, about the absence of policies.
  4. Private sector engagement – How can RDA/OA be useful for the private sector - 30’
    • Because of the exhibition, we did not get the SMEs present at the experimentiation day.
    • RDA will never be a service organisation. RDA is an organistaion, where individuals and organisations come together; a venue in which to engage on similar topics, having a structured environment to make some progress with several problems.
    • Discussion:
      • Babis Marmanis, Copyright Clearance Center, USA: What kind of outreach activities towards the private sector? Juan: This plenary is the first plenary that focuses on Industry. The OA had not done outreach activities yet, however there are activities by the regional projects.
      • Walter: Question turned around: What should we do to take advantage of this opportunity: Babis: Identify a list of groups that serve industries in a communal way, with common interests. Publication Documentation groups (from pharmaceutical or bio areas) have similar problems. If you reach out to them explaining that we have a structure and 3000+ people working on this, maybe you can get some support.
      • Ian Bruno, Cambridge CDC: Turn around the agenda question: What can the private sector do for RDA? Pharmaceutical industry can be engaged (e.g. Pistoia Alliance). Some of the technical problems may have been already solved by private software companies (do not need to reinvent the wheel). Industry can get real life use cases from real life problems. So try to capture these.
      • Wilco Halzeleger, NL e-Science Center: Much done in 2 years. But miss clarity on the overarching goals. And probably the private sector may have this issue also. 
      • Walter: Clear value propositions in the next (closed) session. Again, not a service organisation: not only technical aspects, but also social, ethical and other ones. Instead of "money is manure that needs to be spread around, data is the manure" :-)
      • New Zeland: For organisations it is key to understand who is active and why. Do you understand the character of the organisation? Build profile of organisations so that it is easier to adopt specific types of outputs. On the outcoms web page: How to classify and prioritise the outputs? Can do more to help organisations.
      • Are RDA member available: Fotis: Yes:now available: You can also filter by country.
      • RDA national / regional initiatives: Fotis: RDA Europe national/regional events organised, with RDA Secretary General present. Fora of discussions at national/regional level. Leif: A lot of events (~10) in Europe as part of RDA Europe projects. There is some funding for these.
      • Fabrizio: A focused event early next year, at technical level, in Spain. Computer science and industry should be closer engaged.  
  5. AoB 5’

Draft agenda

Open meeting (11:00-12:30) - Amphi Paul Painlevé

Objectives of the Open Part of the meeting:

The Organisational Assembly (OA) is the major opportunity organisations have to influence the work of RDA.  The OA is composed of representatives of all RDA Member Organisations.  Organisational membership gives organisations a chance to introduce real problems in data interoperability and to call for those issues to be addressed.  OA membership gives organisations a chance for early access to RDA outcomes and a pre-publication opportunity to review outcomes and provide feedback on their utility.  The OA elects from its number a 12-member Organisational Advisory Board which meets on a regular basis between plenaries to ensure that the organisational voice is a constant in the governance of the RDA.  The open session of the Organisational Assembly at each plenary is open to representatives of any organisation interested in RDA to explore organisational membership and to gain a sense of the important work accomplished by the OA.  Please join us to learn how your organisation can make a difference and can receive real value through associations with RDA. Given the Paris plenary focus, the OA will feature a panel discussion about the private sector engagement in RDA and in particular make an effort to shed light on how RDA/OA can be useful and provide added value for the private sector.

  1. Introduction of Organisational Assembly, Juan Bicarregui, STFC, UK and Walter Stewart, Research Data Canada, RDA OA Co-chairs, 15’
    1. OA and Organisational Advisory Board (OAB) purpose, Juan
    2. The role of OAB in reviewing outputs and driving adoption, Walter
  2. Technical Advisory Board (TAB) report and OA-TAB collaboration, Andrew Treloar, RDA TAB Co-Chair, ANDS, Australia 20’
  3. OA clustering survey analysis, Leif Laaksonen, CSC, Finland 20’
    1. High level presentation
  4. Private sector engagement – How can RDA/OA be useful for the private sector - 30’
  5. AoB 5’