Open commenting through February 3: Ethical Considerations and Guidelines for the Assessment of Use and Reuse of Digital Content

07 Jan 2021



The Institute of Museum and Library Services (IMLS) funded grant, Digital Content Reuse Assessment Framework Toolkit (D-CRAFT) seeks your feedback on the Ethical Considerations and Guidelines for the Assessment of Use and Reuse of Digital Content (“Guidelines”). If you are interested in contributing, please read on for additional context and directions. Our goal is to receive all feedback by February 3, 2021.


We have included guiding questions below, and look forward to receiving your thoughtful comments. Feedback can be provided directly on the document with comments or if you would like to provide private feedback, you may complete this short Qualtrics feedback form.


The feedback cycle is intended to prioritize voices from historically and newly marginalized communities; to elevate those voices at the onset; and to listen intently to the feedback. For this reason, the Open Commenting period for these identified communities will begin one week before the broader call for feedback is announced.


What are the Guidelines and who are we?


The Guidelines are a product of D-CRAFT, a multi-year IMLS federal grant with goals of developing resources, recommended practices, and use cases for sustainably measuring and evaluating the reuse of digital assets held by cultural heritage knowledge organizations.

The Guidelines are intended for practitioners assessing use and reuse of digital cultural heritage artifacts, research outputs and scholarship, and data. They are meant both to inform practitioners in their decision-making, and to model for users what they can expect from those who steward digital collections. Integral to the creation of this code are user privacy considerations, and a particular focus on concerns and ideas of historically and newly marginalized communities.

The Guidelines will serve as a guiding document for novice to expert practitioners. The goal is for the Guidelines to be inclusive, practical, and flexible as the landscape shifts, and as our community evolves to meet the needs of users, of resources, and of our socio-political contexts.


Guiding questions for feedback


  1. Scope: The scope of the Guidelines is the assessment of use and reuse of digital cultural heritage artifacts, research outputs, scholarship, and data. It is not about the act of use and reuse.

    1. Is this clear?

    2. If not, can you identify any areas that are out of scope?

  2. Terminology: Is the terminology used in the Guidelines sufficiently defined and described so that all practitioners may follow along?

  3. Audience: It is important to the Project Team that the audience is empowered by this document including early career practitioners and all interested community members. 

    1. Is the intended audience of the Guidelines clear? 

    2. Should the audience be expanded in some way?

  4. Areas of development: What areas need further explanation, elaboration, or attention in order to make a stronger point?

  5. Gaps: Can you identify any gaps in the document?

  6. Utility: As practitioners, is this a usable and valuable document?


How do I navigate and comment within the Guidelines document?


The Project Team used Headers in the Google Document for more convenient navigation. You may comment in the Google document using the Comment feature.


Thank you,

The D-CRAFT Project Team


Santi Thompson, PI, University of Houston

Joyce Chapman, Assessment Consultant, Duke University 

Derrick Jefferson, Diversity and Equity Consultant, American University 

Elizabeth Joan Kelly, Loyola University New Orleans 

Ayla Stein Kenfield, University of Illinois at Urbana-Champaign

Kinza Masood, Mountain West Digital Library

Myrna Morales, Privacy Consultant, Massachusetts Coalition of Domestic Workers; University of Illinois at Urbana-Champaign

Caroline Muglia, University of Southern California

Ali Shiri, University of Alberta

Liz Wolcott, Utah State University