GORC-WG Task Groups

Call to action: Contribute to the RDA Request for Comment!

Quick Links

• Introduction to the Task Group Structure
• Task Group Membership
• Task Group Timeline and Current Goals

Introduction to the Task Group Structure

The task groups (TGs) are separated based on the GORC IG Essential Elements Typology, which includes:

• Governance Structures
• Rules of Participation
• Engagement
• ICT Infrastructure
• Human Capacity
• Sustainability
• Interoperability and Standards*
• Services and Tools
• Research Objects

*Interoperability and Standards are treated as two seperate but related elements here for ease of categorization.

The current TGs are:

• TG1: Governance, Rules of Participation, Sustainability
• TG2: Engagement, Human Capacity
• TG3: ICT Infrastructure, Research Objects
• TG4: Interoperability, Standards
• TG5: Services and Tools
• TG6: KPIs (new for phase 2, May - September 2023)

The goal of the TGs is to evaluate each attribute within their subset. Attributes, features, and KPIs (referred to as "items") have been collected from the speaker series and investigations into RDA IG and WG outputs as well as external resources. Attributes may have features. 

In phase 1, TGs will decide an action or recommendation for each item in their subset as well as an importance level. Recommendations are the actions to be taken regarding each attribute, and are keep, modify, merge, move, remove, and add. Importance indicates the criticality of each attribute for commons on the whole, and are essential, important, and useful.

In phase 2, TGs will refine the model further and also assign an importance level to attributes, features, and KPIs. They will also consider the reach of the items (i.e. national vs pan-national, domain specific vs domain agnostic). 

Note that features belong to attributes, and attributes belong to essential elements. All essential elements have attributes, however not all attribtues have features.. The running list with sources and commons analysis matrix was the output of the phase 1 review and the input into the phase 1 evaluation by the TGs. The TGs then evaluated all items in the running list in their phase 1 evaluation working spreadsheet. There is also a google folder for TGs to create and store meeting and working materials that are not captured in the working document.

The result of the TG phase 1 evaluation is the pre-RDA20 workshop draft model (including KPIs and a glossary). Recommendations and suggestions on the draft was made before and during the workshop on the RDA20 workshop space (MURAL).

All recommendations made during the workshop are copied from the workspace back to the draft commons model. The work done in the workshop resulted in a new version 0.5 of the commons model (internal version, external version), which is the output of the phase 1 review and evaluation and the input for the phase 2 evaluation. The phase 2 evaluation working notes and decisions are captured in the phase 2 evaluation working sheet.

Task Group Membership

The membership of TGs will not be set until October 27, 2022 after the GORC-WG meeting. WG members are welcome to sign up for a TG after this date, but please note that work will start within the TGs effective October 27, 2022. (phase 1). For phase 2, GORc-WG members are encouraged to sign up for a TG by April 27, 2023, but are welcome to sign up afterwards by emailing CJ at ito-ra1@oceannetworks.ca.

Sign up for a Task Group

Before October 27, 2022, all GORC IM WG members were asked to sign up for a TG for phase 1. The sign up for joining TGs in phase 2 is open until April 27, 2023. If you have not already signed up for a TG, you are encouraged and welcome to do so at any time by emailing CJ Woodford at ito-ra1@oceannetworks.ca.

Task Group timeline and current goals

The TGs will work together to create the GORC-WG recommendations output material from October 27, 2022 through November 2, 2023. A major milestone within this timeline is the half-way point of RDA20 in March 2023, where we will aim to have a cohesive internal version 1 of our attribute model. The next milestone will be the release of an internal version 2 on or near July 13, 2023, and then the release for community comment of the final outputs on September 14, 2023.

The current goal for TGs is to review V0.9 of the model and participate in the RDA request for comment on the model and report.

The total timeline for the TGs is:

1. September 22 - October 27, 2022: Join a TG, review preliminary outputs
2. October 27 - November 24, 2022: Meet with your TG and set a working format and meeting schedule, review preliminary results
3. November 24 - December 15, 2022: Review one third of your TG's attributes, review and give feedback on prelimary results
4. December 15, 2022 - January 26, 2023: Review one third of your TG's attributes (a total of two thirds reviewed), review and give feedback on preliminary results
5. January 26 - Februrary 23, 2023: Review one third of your TG's attribtues (all attributes now reviewed), add your TG's methodology to the Martyr doc, create an update for your TG to the WG. give feedback on preliminary results
6. Februrary 23 - March 20, 2023: Finalize TG methodology and notes in the Martyr doc, select a speaker to present findings and results during P20, give feedback on preliminary results (last call before P20)
7. March 20 - March 24, 2023: RDA20 in Gothenburg, Sweden. Participate in workshops and P20, finalize an internal version 1 of the GORC-WG attribute model, present your TG's contribution.
   1. PARTICIPATE IN OUR WORKSHOP ON MARCH 24, 2023 (hybrid)- REGISTER HERE
8. March 24 - April 27, 2023: Review version 0.5 1 and confirm all changes from phase 1 evaluation were accurately captured. Add to martyr document methodology section.
9. April 27 - May 25, 2023: Decide on phase 2 recommendations, importance, and reach. Add to the martyr document methodology and discussion sections.
10. May 25 - July 15 June 22, 2023: Decide on phase 2 recommendations and importance level for all items. Review new phase 2 recommendations (all phase 2 reviewed). Add to the martyr document discussion section and contribute to considrations on the output final form(s).
11. July 15 - July 20, 2023: Version 0.6 will be released in mid-July 2023. Review version 0.6 to ensure all phase 2 evaluations are accurately captured. Review the martyr document.
12. July 20 - September 11, 2023: Review version 0.6 for all other TGs, providing suggestions and requesting clarification where needed. Suggested to spend ~1 week per TG, including asynchronous review followed by a meeting with TG members in early September. Review draft final outputs as they become available.
13. September 20, 2023: Recommendations and attribute model go out for community request for comment
14. September 20 - October 20, 2023: Final window for TG input on final outputs. Preparation for RDA21 and presentation of final results.
15. October 12, 2023: Communtiy request for comment closes.
16. October 12 - 22, 2023: Assist with incorporating community recomendations into final outputs. Prepare a short TG synopsis for RDA21.
17. October 23-26, 2023: RDA21 and IDW23 in Salzburg, Austria, presentation of GORC-WG recommendations
18. November 2, 2023: Submission of recommendations to RDA.