PLEASE NOTE - The comments have been closed on this version of the Code of Conduct document. All current comments are being incorporated into a new version to be sent to Council. There will be opportunities for additional input soon. Many thanks for all of your feedback thus far! - Lynn (Secretariat)
All RDA community members are welcome and encouraged to review the following draft Code of Conduct text prior to implmentation at Plenary 11. Feedback on this version will be accepted through Friday, 9 March 2018, and further iteration to refine this document is expected to occur regularly going forward. Comments submitted to this page are welcome, please log in or register with RDA to post here. Feedback can alternately be submitted to email@example.com to be visible to the Secretariat. Note the 'firstname.lastname@example.org' email address noted in the document is not yet functional as of 16 Feb 2018. This page will be updated when that email (or another preferred alias) goes live prior to P11.
Draft for Comment: RDA Code of Conduct1
RDA is a rapidly growing global community of diverse individuals, institutes, government bodies, and organisations including corporations and businesses with valuable expertise, perspectives, and experiences. RDA greatly benefits from the mixing of cultures, but is also vulnerable to the dangers that can arise from cross-cultural misunderstandings. To better support a safe and inclusive environment for all community members, RDA is articulating a Code of Conduct to clearly signal community norms. This document assumes that the overwhelming majority of people wish to contribute to RDA come from a place of respect for the organisation and its members. The intent of the document is to be explicit about inappropriate behaviour and to outline associated consequences.
This document should be seen as just one stepping stone towards collaboratively building a more welcoming and inclusive RDA. The Code of Conduct will be reviewed regularly by Council based on feedback from members.
A set of Frequently Asked Questions relating to the creation and purpose of codes of conduct is available.
RDA works at Plenaries and via a range of online fora, as such the code below covers behaviour in both in person and virtual contexts.
Your contributions to RDA, regardless of venue, make RDA stronger and are valued by the RDA community. We ask that as part of the RDA community, you help others feel equally valued and welcomed by treating others with the respect and professionalism with which you would like to be treated. All members of RDA are expected to abide by the core principles initially agreed to upon joining RDA.
Production/Posting of Inappropriate Content
RDA expects members to refrain from production or posting any of the following2 in an RDA context:
- Material that infringes the copyright of another person or entity, including insufficient copyright attribution.
- Material which defames, abuses or threatens others.
- Statements that are bigoted, hateful or racially offensive.
- Material that advocates illegal activity or discusses illegal activities with the intent to commit them.
- Material that contains vulgar, obscene or indecent language or images.
- Unauthorized posting of personal information (names, address, phone number, email, etc.) of other individuals.
- Advertising or other commercial solicitations.
- Opinions of fictitious or third parties.
We expect participants to follow these rules at conference and workshop venues, conference-related social events, on official RDA online platforms, or when using associated social media identifiers of RDA, e.g. #RDAPlenary, @resdatall.
Harassment includes, but is not limited to, offensive verbal or written comments related to any of the following: gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, color, race, ethnicity, religion. It can also include activities related to display of sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.
RDA recognises that what is offensive will vary across cultures and individuals. Harassment is defined from the perspective of the individual who is the target of the harassment. In the case of divergent views, cases will be presented to Council. Council will be the ultimate arbiter.
If you are being harassed, notice that someone else is being harassed, or have any concerns regarding unprofessional behaviour, please contact a member of RDA Leadership immediately. For the purposes of this document, RDA Leadership is defined as Council, Secretariat, Organizational Assembly Board co-chairs, and Technical Advisory Board co-chairs. At conferences, these individuals can be identified by badge ribbons. You may also email email@example.com. Emails to this address are visible to members of the RDA Secretariat. Should any claims involve a member of RDA Leadership, that individual will be recused from any discussions and decisions related to that claim.
RDA Leadership may take actions as deemed appropriate. Actions will be determined on a case-by-case basis. A phased response will be determined should escalation of action be needed. Actions could include one or more of the following as appropriate:
- Notify the offender and ask them to stop the unprofessional or harassing behaviour
- Immediate removal of unprofessional or offending content on the platform used for publication (social media channel, web platform, mailing list, etc.)
- Removal of incorrect and/or unprofessional post and/or thread on mailing lists or web platform
- Provide accompaniment, or otherwise assist those experiencing harassment to feel safe until other assistance arrives
- Contact the appropriate members of the RDA Leadership to pursue escalation
- Help participants contact venue security or local law enforcement if appropriate and if the complainant is comfortable doing so
- Expulsion of the offender from the event with no refund
- Expulsion of the offender from the organisation
- Other actions as warranted
In the case of someone who feels they have been accused of unprofessional or harassing behaviour in error, they can seek redress through Council.
1Original source and credit: http://2012.jsconf.us/#/about & The Ada Initiative. This work is licensed under a Creative Commons Attribution 3.0 Unported License.
2Items 1-8 are drawn from https://www.americanbar.org/utility/codeofconduct.html, used with permission and modified slightly for RDA purposes.