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#129988

RDA Admin
Administrator

Hi Claire,
RDA has a well-defined process for becoming a member, so I would ask that we not confuse that with another pipeline.
When people register to become an RDA member, those submissions are reviewed 2-3 times each, so any potential delay would be minimal. The landing page for Registration states that it can take up to 1 business day to process.
Once people become a member, they are free to login to the RDA site, navigate to the COVID-19 list of groups and sub-groups, and join any combination of groups. Since messages like main group webinar notices go to the COVID-19 WG mailing list, they should join that one, as well as at least one of the sub-groups. Moderators can of course also circulate notices like that to their sub-group mailing lists.
Since the main COVID-19 WG existed on its own for the first while, people could only join that Group, and it was only after sub-groups were created, that people were added to their identified groups. If someone joins now, they can join a sub-group without joining the main WG, which I suspect is leading to some of the missed communications.
This list of steps can be sent to people who don’t seem to have the right access. If Moderators want to learn more about their members, then using a Survey like the one you have may be of use to them, but it should not be another member registration/participation pipeline.
Let me know if there are additional questions, thanks.
Mark
Mark Leggott, Executive Director / Directeur exécutif
Research Data Canada / Données de recherche Canada
45 O’Connor Street, Suite 500 Ottawa, ON K1P 1A4 Canada
w – rdc-drc.ca t – 613.220.7236 f – 613.943.5443 e – ***@***.***-drc.ca
Skype – markleggott Zoom – 391-053-1054/***@***.***-drc.ca
Twitter – @mleggott/#rdcdrc LinkedIn – ca.linkedin.com/in/markleggott
Book a Meeting with Me – https://doodle.com/mm/markleggott/book-a-time
From: RDA COVID-19 Co-Chairs and Moderators on behalf of RDA COVID-19 Co-Chairs and Moderators
Reply-To: “***@***.***
Date: Friday, April 17, 2020 at 12:39
To: RDA COVID-19 Co-Chairs and Moderators
Subject: [rdacovid19-coordination] Re: Problem with RDA account registration – Workaround – Membership survey
To clarify, I am not asking the moderators of the sub groups to send the SurveyMonkey membership survey to their respective groups. I am asking if there is an interest in doing so. If there is an interest, I am offering to:
Change the name from RDA-COVID19-EPIDEMIOLOGY WG Membership survey (password: washyourhands) to “RDA-COVID19 WG Membership survey,” and,
Edit the introduction at the top of the survey from the current:
“Welcome to the RDA-COVID19 Epidemiology sub-WG!
Before completing this survey, please review the following:
Readme first
Epidemiology meeting Minutes for April 13, 15, and 17,”
to something that would work across all sub-WG’s based on the suggestions of the co-Chairs and co-Moderators.
I have had at a few people tell me, since the beginning of this week, that the system is not processing their new RDA membership applications. At least one of the co-Moderators has been hearing similar reports. This means that people are unable to join the COVID19 WG and sub-WG’s, are not receiving messages from the mailing list, and are therefore unable to participate in the work.
As a work-around, I am suggesting that the co-Moderators may wish to use the Membership survey, above, which requests people’s email addresses (optional field). With this, they would be able to forward the mailing list messages to interested non-Members who would then be able to participate via hyperlinks to the Google Docs.
You can all access the Membership survey by clicking its hyperlink above to see its content, and you are welcome to respond to it, also (5 minutes to complete). You may find it useful for other purposes, such as getting a better understanding of the profile or your subWB.
Cheers,
Claire
– Show quoted text -From: Bridget Walker
Sent: April 17, 2020 10:56 AM
To: Claire Austin
Subject: Re: [rdacovid19-coordination] Re: Problem with RDA account registration – Workaround
Dear Claire
Just to clarify – are you asking the moderators of the sub groups to send the membership survey to their respective groups? If so, perhaps you could specify that.
Re the people you invited to join the WG. Could you please clarify whether these people are RDA members? If not, they need to first register. Then, when their application has been accepted, they can join the main WG and one of the 5 sub groups. They can do all this themselves.
People were not asked to leave their email addresses when they identified themselves in the spreadsheet. We cannot, for privacy reasons, compile lists of emails in this way.
I can only contact people from the spreadsheet if they are RDA members (this is the only way I have access to their email contact).
Thank you
Bridget
Bridget Walker
Office Manager Research Data Alliance
Tel: +44-07307000352, +39-3405336956
email: ***@***.***-foundation.org
skype: bridgetwalker
web: http://www.rd-alliance.org
From: ***@***.***-groups.org on behalf of caustin via RDA COVID19 Coordination
Sent: 17 April 2020 12:40
To: ***@***.***-groups.org ; Bridget Walker
Subject: [rdacovid19-coordination] Re: Problem with RDA account registration – Workaround
As a workaround, would you like to send out the Membership Survey (password: washyourhands) that I had developed for the EPI subWG? The content is generic, I think, across all subWG except for the introductory text which I can edit later today after the 12:30pm UTC EPI meeting. Happy to receive your suggestions as to what you would like to see in the introductory text at the top of the survey.
A week ago, I had sent out a very large number of invitations to the epidemiology and public health communities to join the WG. This would explain why, surprisingly, no one has joined. I will send you the list of emails later today after the 12:30pm UTC EPI meeting.
Has anyone compiled a list of email addresses from the sign-up spreadsheet?
Cheers,
Claire
From: ***@***.***-groups.org on behalf of Bridget Walker via RDA COVID19 Coordination
Sent: April 17, 2020 4:44 AM
To: ***@***.***-groups.org ; ***@***.***-tlse3.fr
Subject: [rdacovid19-coordination] Re: [rdacovid19-coordination] Problem with RDA account registration and joining COVID19 WG?
Dear Anne, all
Instructions were sent out at the beginning inviting people to sign up to the main WG – but to register to RDA first if they were not already an RDA member.
When people identified themselves in the spreadsheet I added them to the specific sub group according to which of the 5 topics they had indicated. Many have added themselves.
I have continued to monitor the spreadsheet and have contacted people who have not joined the WG or who have not indicated one of the 5 topics.
In the case of Emmanuelle Rial-Sebbag, I can see that she registered with the RDA on 14th April but she did not join the main WG. I have now added her to the WG. She does not appear to be listed in the spreadsheet so I suggest you ask her to join the sub group she is particularly interested in.
I have asked Secretariat to look into the issue of people’s RDA membership not yet being approved.
I hope this clarifies things.
Bridget
Bridget Walker
Office Manager Research Data Alliance
Tel: +44-07307000352, +39-3405336956
email: ***@***.***-foundation.org
skype: bridgetwalker
web: http://www.rd-alliance.org
From: ***@***.***-groups.org on behalf of cambonthomsen via RDA COVID19 Coordination
Sent: 17 April 2020 07:31
To: ***@***.***-groups.org
Subject: Re: [rdacovid19-coordination] Problem with RDA account registration and joining COVID19 WG?
Hi dear colleagues,
I had some people with the same issues as Claire mentioned;
We had a rapid way of approving RDA membership at the start of the WG, but may be it is not anymore the case? Or could be checked?
Another issue is that some people registered on the Excel file at the start but did not register as RDA members. A colleague told me that she thought when people were filling the excel file on expertise, RDA had away to make them automatically registered to the indicated sub-group. I do not remember how this had been managed, for example if all those people did receive a mail asking them to adhere to RDA.
I can give the name of this person as a test person Emmanuelle Rial-Sebbag to look at? She had indicated “omics” in the excel ; she mentioned to me that other colleagues did receive e-mails for webinars or other, but not her. That’s what brought my attention back to that. I told her to adhere to RDA but do not know if she did or not yet.
Anne
Le 17/04/2020 à 02:51, caustin via RDA COVID19 Coordination a écrit :
I’ve had at a few people tell me, since the beginning of this week, that the system is not processing their new RDA account registration, and that they are unable to join the RDA-COVID19 WG or sub-WG’s.
Is this a known issue? Can it be resolved?
Cheers,
Claire

Full post: https://www.rd-alliance.org/group/rda-covid19-coordination/post/problem-
Manage my subscriptions: https://www.rd-alliance.org/mailinglist
Stop emails for this post: https://www.rd-alliance.org/mailinglist/unsubscribe/69162

Dr Anne Cambon-Thomsen
Directrice de recherche émérite au CNRS
UMR 1027, Inserm, Univ Toulouse III – Paul Sabatier http://www.u1027.inserm.fr
Plateforme sociétale genotoul http://societal.genotoul.fr/
Ambassador of the Research Data Alliance (RDA) for health sciences and research ethics http://www.rd-alliance.org
37 allées Jules Guesde F-31000 Toulouse
Tel : +33 (0)5 61 14 59 59 Mobile: +33 (0)6 79 41 13 48 Fax : +33 (0)5 61 14 56 23 Skype: act_pro
E-mail :
Hi Claire,
RDA has a well-defined process for becoming a member, so I would ask that we not confuse that with another pipeline.
When people register to become an RDA member, those submissions are reviewed 2-3 times each, so any potential delay would be minimal. The landing page for Registration states that it can take up to 1 business day to process.
Once people become a member, they are free to login to the RDA site, navigate to the COVID-19 list of groups and sub-groups, and join any combination of groups. Since messages like main group webinar notices go to the COVID-19 WG mailing list, they should join that one, as well as at least one of the sub-groups. Moderators can of course also circulate notices like that to their sub-group mailing lists.
Since the main COVID-19 WG existed on its own for the first while, people could only join that Group, and it was only after sub-groups were created, that people were added to their identified groups. If someone joins now, they can join a sub-group without joining the main WG, which I suspect is leading to some of the missed communications.
This list of steps can be sent to people who don’t seem to have the right access. If Moderators want to learn more about their members, then using a Survey like the one you have may be of use to them, but it should not be another member registration/participation pipeline.
Let me know if there are additional questions, thanks.
Mark
Mark Leggott, Executive Director / Directeur exécutif
Research Data Canada / Données de recherche Canada
45 O’Connor Street, Suite 500 Ottawa, ON K1P 1A4 Canada
w – rdc-drc.ca t – 613.220.7236 f – 613.943.5443 e – ***@***.***-drc.ca
Skype – markleggott Zoom – 391-053-1054/***@***.***-drc.ca
Twitter – @mleggott/#rdcdrc LinkedIn – ca.linkedin.com/in/markleggott
Book a Meeting with Me – https://doodle.com/mm/markleggott/book-a-time
From: RDA COVID-19 Co-Chairs and Moderators on behalf of RDA COVID-19 Co-Chairs and Moderators
Reply-To: “***@***.***
Date: Friday, April 17, 2020 at 12:39
To: RDA COVID-19 Co-Chairs and Moderators
Subject: [rdacovid19-coordination] Re: Problem with RDA account registration – Workaround – Membership survey
To clarify, I am not asking the moderators of the sub groups to send the SurveyMonkey membership survey to their respective groups. I am asking if there is an interest in doing so. If there is an interest, I am offering to:
Change the name from RDA-COVID19-EPIDEMIOLOGY WG Membership survey (password: washyourhands) to “RDA-COVID19 WG Membership survey,” and,
Edit the introduction at the top of the survey from the current:
“Welcome to the RDA-COVID19 Epidemiology sub-WG!
Before completing this survey, please review the following:
Readme first
Epidemiology meeting Minutes for April 13, 15, and 17,”
to something that would work across all sub-WG’s based on the suggestions of the co-Chairs and co-Moderators.
I have had at a few people tell me, since the beginning of this week, that the system is not processing their new RDA membership applications. At least one of the co-Moderators has been hearing similar reports. This means that people are unable to join the COVID19 WG and sub-WG’s, are not receiving messages from the mailing list, and are therefore unable to participate in the work.
As a work-around, I am suggesting that the co-Moderators may wish to use the Membership survey, above, which requests people’s email addresses (optional field). With this, they would be able to forward the mailing list messages to interested non-Members who would then be able to participate via hyperlinks to the Google Docs.
You can all access the Membership survey by clicking its hyperlink above to see its content, and you are welcome to respond to it, also (5 minutes to complete). You may find it useful for other purposes, such as getting a better understanding of the profile or your subWB.
Cheers,
Claire
From: Bridget Walker
Sent: April 17, 2020 10:56 AM
To: Claire Austin
Subject: Re: [rdacovid19-coordination] Re: Problem with RDA account registration – Workaround
Dear Claire
Just to clarify – are you asking the moderators of the sub groups to send the membership survey to their respective groups? If so, perhaps you could specify that.
Re the people you invited to join the WG. Could you please clarify whether these people are RDA members? If not, they need to first register. Then, when their application has been accepted, they can join the main WG and one of the 5 sub groups. They can do all this themselves.
People were not asked to leave their email addresses when they identified themselves in the spreadsheet. We cannot, for privacy reasons, compile lists of emails in this way.
I can only contact people from the spreadsheet if they are RDA members (this is the only way I have access to their email contact).
Thank you
Bridget
Bridget Walker
Office Manager Research Data Alliance
Tel: +44-07307000352, +39-3405336956
email: ***@***.***-foundation.org
skype: bridgetwalker
web: http://www.rd-alliance.org
– Show quoted text -From: ***@***.***-groups.org on behalf of caustin via RDA COVID19 Coordination
Sent: 17 April 2020 12:40
To: ***@***.***-groups.org ; Bridget Walker
Subject: [rdacovid19-coordination] Re: Problem with RDA account registration – Workaround
As a workaround, would you like to send out the Membership Survey (password: washyourhands) that I had developed for the EPI subWG? The content is generic, I think, across all subWG except for the introductory text which I can edit later today after the 12:30pm UTC EPI meeting. Happy to receive your suggestions as to what you would like to see in the introductory text at the top of the survey.
A week ago, I had sent out a very large number of invitations to the epidemiology and public health communities to join the WG. This would explain why, surprisingly, no one has joined. I will send you the list of emails later today after the 12:30pm UTC EPI meeting.
Has anyone compiled a list of email addresses from the sign-up spreadsheet?
Cheers,
Claire
From: ***@***.***-groups.org on behalf of Bridget Walker via RDA COVID19 Coordination
Sent: April 17, 2020 4:44 AM
To: ***@***.***-groups.org ; ***@***.***-tlse3.fr
Subject: [rdacovid19-coordination] Re: [rdacovid19-coordination] Problem with RDA account registration and joining COVID19 WG?
Dear Anne, all
Instructions were sent out at the beginning inviting people to sign up to the main WG – but to register to RDA first if they were not already an RDA member.
When people identified themselves in the spreadsheet I added them to the specific sub group according to which of the 5 topics they had indicated. Many have added themselves.
I have continued to monitor the spreadsheet and have contacted people who have not joined the WG or who have not indicated one of the 5 topics.
In the case of Emmanuelle Rial-Sebbag, I can see that she registered with the RDA on 14th April but she did not join the main WG. I have now added her to the WG. She does not appear to be listed in the spreadsheet so I suggest you ask her to join the sub group she is particularly interested in.
I have asked Secretariat to look into the issue of people’s RDA membership not yet being approved.
I hope this clarifies things.
Bridget
Bridget Walker
Office Manager Research Data Alliance
Tel: +44-07307000352, +39-3405336956
email: ***@***.***-foundation.org
skype: bridgetwalker
web: http://www.rd-alliance.org
From: ***@***.***-groups.org on behalf of cambonthomsen via RDA COVID19 Coordination
Sent: 17 April 2020 07:31
To: ***@***.***-groups.org
Subject: Re: [rdacovid19-coordination] Problem with RDA account registration and joining COVID19 WG?
Hi dear colleagues,
I had some people with the same issues as Claire mentioned;
We had a rapid way of approving RDA membership at the start of the WG, but may be it is not anymore the case? Or could be checked?
Another issue is that some people registered on the Excel file at the start but did not register as RDA members. A colleague told me that she thought when people were filling the excel file on expertise, RDA had away to make them automatically registered to the indicated sub-group. I do not remember how this had been managed, for example if all those people did receive a mail asking them to adhere to RDA.
I can give the name of this person as a test person Emmanuelle Rial-Sebbag to look at? She had indicated “omics” in the excel ; she mentioned to me that other colleagues did receive e-mails for webinars or other, but not her. That’s what brought my attention back to that. I told her to adhere to RDA but do not know if she did or not yet.
Anne
Le 17/04/2020 à 02:51, caustin via RDA COVID19 Coordination a écrit :
I’ve had at a few people tell me, since the beginning of this week, that the system is not processing their new RDA account registration, and that they are unable to join the RDA-COVID19 WG or sub-WG’s.
Is this a known issue? Can it be resolved?
Cheers,
Claire

Full post: https://www.rd-alliance.org/group/rda-covid19-coordination/post/problem-
Manage my subscriptions: https://www.rd-alliance.org/mailinglist
Stop emails for this post: https://www.rd-alliance.org/mailinglist/unsubscribe/69162

Dr Anne Cambon-Thomsen
Directrice de recherche émérite au CNRS
UMR 1027, Inserm, Univ Toulouse III – Paul Sabatier http://www.u1027.inserm.fr
Plateforme sociétale genotoul http://societal.genotoul.fr/
Ambassador of the Research Data Alliance (RDA) for health sciences and research ethics http://www.rd-alliance.org
37 allées Jules Guesde F-31000 Toulouse
Tel : +33 (0)5 61 14 59 59 Mobile: +33 (0)6 79 41 13 48 Fax : +33 (0)5 61 14 56 23 Skype: act_pro
E-mail :
Hi Claire,
RDA has a well-defined process for becoming a member, so I would ask that we not confuse that with another pipeline.
When people register to become an RDA member, those submissions are reviewed 2-3 times each, so any potential delay would be minimal. The landing page for Registration states that it can take up to 1 business day to process.
Once people become a member, they are free to login to the RDA site, navigate to the COVID-19 list of groups and sub-groups, and join any combination of groups. Since messages like main group webinar notices go to the COVID-19 WG mailing list, they should join that one, as well as at least one of the sub-groups. Moderators can of course also circulate notices like that to their sub-group mailing lists.
Since the main COVID-19 WG existed on its own for the first while, people could only join that Group, and it was only after sub-groups were created, that people were added to their identified groups. If someone joins now, they can join a sub-group without joining the main WG, which I suspect is leading to some of the missed communications.
This list of steps can be sent to people who don’t seem to have the right access. If Moderators want to learn more about their members, then using a Survey like the one you have may be of use to them, but it should not be another member registration/participation pipeline.
Let me know if there are additional questions, thanks.
Mark
Mark Leggott, Executive Director / Directeur exécutif
Research Data Canada / Données de recherche Canada
45 O’Connor Street, Suite 500 Ottawa, ON K1P 1A4 Canada
w – rdc-drc.ca t – 613.220.7236 f – 613.943.5443 e – ***@***.***-drc.ca
Skype – markleggott Zoom – 391-053-1054/***@***.***-drc.ca
Twitter – @mleggott/#rdcdrc LinkedIn – ca.linkedin.com/in/markleggott
Book a Meeting with Me – https://doodle.com/mm/markleggott/book-a-time
From: RDA COVID-19 Co-Chairs and Moderators on behalf of RDA COVID-19 Co-Chairs and Moderators
Reply-To: “***@***.***
Date: Friday, April 17, 2020 at 12:39
To: RDA COVID-19 Co-Chairs and Moderators
Subject: [rdacovid19-coordination] Re: Problem with RDA account registration – Workaround – Membership survey
To clarify, I am not asking the moderators of the sub groups to send the SurveyMonkey membership survey to their respective groups. I am asking if there is an interest in doing so. If there is an interest, I am offering to:
Change the name from RDA-COVID19-EPIDEMIOLOGY WG Membership survey (password: washyourhands) to “RDA-COVID19 WG Membership survey,” and,
Edit the introduction at the top of the survey from the current:
“Welcome to the RDA-COVID19 Epidemiology sub-WG!
Before completing this survey, please review the following:
Readme first
Epidemiology meeting Minutes for April 13, 15, and 17,”
to something that would work across all sub-WG’s based on the suggestions of the co-Chairs and co-Moderators.
I have had at a few people tell me, since the beginning of this week, that the system is not processing their new RDA membership applications. At least one of the co-Moderators has been hearing similar reports. This means that people are unable to join the COVID19 WG and sub-WG’s, are not receiving messages from the mailing list, and are therefore unable to participate in the work.
As a work-around, I am suggesting that the co-Moderators may wish to use the Membership survey, above, which requests people’s email addresses (optional field). With this, they would be able to forward the mailing list messages to interested non-Members who would then be able to participate via hyperlinks to the Google Docs.
You can all access the Membership survey by clicking its hyperlink above to see its content, and you are welcome to respond to it, also (5 minutes to complete). You may find it useful for other purposes, such as getting a better understanding of the profile or your subWB.
Cheers,
Claire
From: Bridget Walker
Sent: April 17, 2020 10:56 AM
To: Claire Austin
Subject: Re: [rdacovid19-coordination] Re: Problem with RDA account registration – Workaround
Dear Claire
Just to clarify – are you asking the moderators of the sub groups to send the membership survey to their respective groups? If so, perhaps you could specify that.
Re the people you invited to join the WG. Could you please clarify whether these people are RDA members? If not, they need to first register. Then, when their application has been accepted, they can join the main WG and one of the 5 sub groups. They can do all this themselves.
People were not asked to leave their email addresses when they identified themselves in the spreadsheet. We cannot, for privacy reasons, compile lists of emails in this way.
I can only contact people from the spreadsheet if they are RDA members (this is the only way I have access to their email contact).
Thank you
Bridget
Bridget Walker
Office Manager Research Data Alliance
Tel: +44-07307000352, +39-3405336956
email: ***@***.***-foundation.org
skype: bridgetwalker
web: http://www.rd-alliance.org
From: ***@***.***-groups.org on behalf of caustin via RDA COVID19 Coordination
Sent: 17 April 2020 12:40
To: ***@***.***-groups.org ; Bridget Walker
Subject: [rdacovid19-coordination] Re: Problem with RDA account registration – Workaround
As a workaround, would you like to send out the Membership Survey (password: washyourhands) that I had developed for the EPI subWG? The content is generic, I think, across all subWG except for the introductory text which I can edit later today after the 12:30pm UTC EPI meeting. Happy to receive your suggestions as to what you would like to see in the introductory text at the top of the survey.
A week ago, I had sent out a very large number of invitations to the epidemiology and public health communities to join the WG. This would explain why, surprisingly, no one has joined. I will send you the list of emails later today after the 12:30pm UTC EPI meeting.
Has anyone compiled a list of email addresses from the sign-up spreadsheet?
Cheers,
Claire
– Show quoted text -From: ***@***.***-groups.org on behalf of Bridget Walker via RDA COVID19 Coordination
Sent: April 17, 2020 4:44 AM
To: ***@***.***-groups.org ; ***@***.***-tlse3.fr
Subject: [rdacovid19-coordination] Re: [rdacovid19-coordination] Problem with RDA account registration and joining COVID19 WG?
Dear Anne, all
Instructions were sent out at the beginning inviting people to sign up to the main WG – but to register to RDA first if they were not already an RDA member.
When people identified themselves in the spreadsheet I added them to the specific sub group according to which of the 5 topics they had indicated. Many have added themselves.
I have continued to monitor the spreadsheet and have contacted people who have not joined the WG or who have not indicated one of the 5 topics.
In the case of Emmanuelle Rial-Sebbag, I can see that she registered with the RDA on 14th April but she did not join the main WG. I have now added her to the WG. She does not appear to be listed in the spreadsheet so I suggest you ask her to join the sub group she is particularly interested in.
I have asked Secretariat to look into the issue of people’s RDA membership not yet being approved.
I hope this clarifies things.
Bridget
Bridget Walker
Office Manager Research Data Alliance
Tel: +44-07307000352, +39-3405336956
email: ***@***.***-foundation.org
skype: bridgetwalker
web: http://www.rd-alliance.org
From: ***@***.***-groups.org on behalf of cambonthomsen via RDA COVID19 Coordination
Sent: 17 April 2020 07:31
To: ***@***.***-groups.org
Subject: Re: [rdacovid19-coordination] Problem with RDA account registration and joining COVID19 WG?
Hi dear colleagues,
I had some people with the same issues as Claire mentioned;
We had a rapid way of approving RDA membership at the start of the WG, but may be it is not anymore the case? Or could be checked?
Another issue is that some people registered on the Excel file at the start but did not register as RDA members. A colleague told me that she thought when people were filling the excel file on expertise, RDA had away to make them automatically registered to the indicated sub-group. I do not remember how this had been managed, for example if all those people did receive a mail asking them to adhere to RDA.
I can give the name of this person as a test person Emmanuelle Rial-Sebbag to look at? She had indicated “omics” in the excel ; she mentioned to me that other colleagues did receive e-mails for webinars or other, but not her. That’s what brought my attention back to that. I told her to adhere to RDA but do not know if she did or not yet.
Anne
Le 17/04/2020 à 02:51, caustin via RDA COVID19 Coordination a écrit :
I’ve had at a few people tell me, since the beginning of this week, that the system is not processing their new RDA account registration, and that they are unable to join the RDA-COVID19 WG or sub-WG’s.
Is this a known issue? Can it be resolved?
Cheers,
Claire

Full post: https://www.rd-alliance.org/group/rda-covid19-coordination/post/problem-
Manage my subscriptions: https://www.rd-alliance.org/mailinglist
Stop emails for this post: https://www.rd-alliance.org/mailinglist/unsubscribe/69162

Dr Anne Cambon-Thomsen
Directrice de recherche émérite au CNRS
UMR 1027, Inserm, Univ Toulouse III – Paul Sabatier http://www.u1027.inserm.fr
Plateforme sociétale genotoul http://societal.genotoul.fr/
Ambassador of the Research Data Alliance (RDA) for health sciences and research ethics http://www.rd-alliance.org
37 allées Jules Guesde F-31000 Toulouse
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Hi Claire,
RDA has a well-defined process for becoming a member, so I would ask that we not confuse that with another pipeline.
When people register to become an RDA member, those submissions are reviewed 2-3 times each, so any potential delay would be minimal. The landing page for Registration states that it can take up to 1 business day to process.
Once people become a member, they are free to login to the RDA site, navigate to the COVID-19 list of groups and sub-groups, and join any combination of groups. Since messages like main group webinar notices go to the COVID-19 WG mailing list, they should join that one, as well as at least one of the sub-groups. Moderators can of course also circulate notices like that to their sub-group mailing lists.
Since the main COVID-19 WG existed on its own for the first while, people could only join that Group, and it was only after sub-groups were created, that people were added to their identified groups. If someone joins now, they can join a sub-group without joining the main WG, which I suspect is leading to some of the missed communications.
This list of steps can be sent to people who don’t seem to have the right access. If Moderators want to learn more about their members, then using a Survey like the one you have may be of use to them, but it should not be another member registration/participation pipeline.
Let me know if there are additional questions, thanks.
Mark
Mark Leggott, Executive Director / Directeur exécutif
Research Data Canada / Données de recherche Canada
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From: RDA COVID-19 Co-Chairs and Moderators on behalf of RDA COVID-19 Co-Chairs and Moderators
Reply-To: “***@***.***
Date: Friday, April 17, 2020 at 12:39
To: RDA COVID-19 Co-Chairs and Moderators
Subject: [rdacovid19-coordination] Re: Problem with RDA account registration – Workaround – Membership survey
To clarify, I am not asking the moderators of the sub groups to send the SurveyMonkey membership survey to their respective groups. I am asking if there is an interest in doing so. If there is an interest, I am offering to:
Change the name from RDA-COVID19-EPIDEMIOLOGY WG Membership survey (password: washyourhands) to “RDA-COVID19 WG Membership survey,” and,
Edit the introduction at the top of the survey from the current:
“Welcome to the RDA-COVID19 Epidemiology sub-WG!
Before completing this survey, please review the following:
Readme first
Epidemiology meeting Minutes for April 13, 15, and 17,”
to something that would work across all sub-WG’s based on the suggestions of the co-Chairs and co-Moderators.
I have had at a few people tell me, since the beginning of this week, that the system is not processing their new RDA membership applications. At least one of the co-Moderators has been hearing similar reports. This means that people are unable to join the COVID19 WG and sub-WG’s, are not receiving messages from the mailing list, and are therefore unable to participate in the work.
As a work-around, I am suggesting that the co-Moderators may wish to use the Membership survey, above, which requests people’s email addresses (optional field). With this, they would be able to forward the mailing list messages to interested non-Members who would then be able to participate via hyperlinks to the Google Docs.
You can all access the Membership survey by clicking its hyperlink above to see its content, and you are welcome to respond to it, also (5 minutes to complete). You may find it useful for other purposes, such as getting a better understanding of the profile or your subWB.
Cheers,
Claire
From: Bridget Walker
Sent: April 17, 2020 10:56 AM
To: Claire Austin
Subject: Re: [rdacovid19-coordination] Re: Problem with RDA account registration – Workaround
Dear Claire
Just to clarify – are you asking the moderators of the sub groups to send the membership survey to their respective groups? If so, perhaps you could specify that.
Re the people you invited to join the WG. Could you please clarify whether these people are RDA members? If not, they need to first register. Then, when their application has been accepted, they can join the main WG and one of the 5 sub groups. They can do all this themselves.
People were not asked to leave their email addresses when they identified themselves in the spreadsheet. We cannot, for privacy reasons, compile lists of emails in this way.
I can only contact people from the spreadsheet if they are RDA members (this is the only way I have access to their email contact).
Thank you
Bridget
Bridget Walker
Office Manager Research Data Alliance
Tel: +44-07307000352, +39-3405336956
email: ***@***.***-foundation.org
skype: bridgetwalker
web: http://www.rd-alliance.org
From: ***@***.***-groups.org on behalf of caustin via RDA COVID19 Coordination
Sent: 17 April 2020 12:40
To: ***@***.***-groups.org ; Bridget Walker
Subject: [rdacovid19-coordination] Re: Problem with RDA account registration – Workaround
As a workaround, would you like to send out the Membership Survey (password: washyourhands) that I had developed for the EPI subWG? The content is generic, I think, across all subWG except for the introductory text which I can edit later today after the 12:30pm UTC EPI meeting. Happy to receive your suggestions as to what you would like to see in the introductory text at the top of the survey.
A week ago, I had sent out a very large number of invitations to the epidemiology and public health communities to join the WG. This would explain why, surprisingly, no one has joined. I will send you the list of emails later today after the 12:30pm UTC EPI meeting.
Has anyone compiled a list of email addresses from the sign-up spreadsheet?
Cheers,
Claire
From: ***@***.***-groups.org on behalf of Bridget Walker via RDA COVID19 Coordination
Sent: April 17, 2020 4:44 AM
To: ***@***.***-groups.org ; ***@***.***-tlse3.fr
Subject: [rdacovid19-coordination] Re: [rdacovid19-coordination] Problem with RDA account registration and joining COVID19 WG?
Dear Anne, all
Instructions were sent out at the beginning inviting people to sign up to the main WG – but to register to RDA first if they were not already an RDA member.
When people identified themselves in the spreadsheet I added them to the specific sub group according to which of the 5 topics they had indicated. Many have added themselves.
I have continued to monitor the spreadsheet and have contacted people who have not joined the WG or who have not indicated one of the 5 topics.
In the case of Emmanuelle Rial-Sebbag, I can see that she registered with the RDA on 14th April but she did not join the main WG. I have now added her to the WG. She does not appear to be listed in the spreadsheet so I suggest you ask her to join the sub group she is particularly interested in.
I have asked Secretariat to look into the issue of people’s RDA membership not yet being approved.
I hope this clarifies things.
Bridget
Bridget Walker
Office Manager Research Data Alliance
Tel: +44-07307000352, +39-3405336956
email: ***@***.***-foundation.org
skype: bridgetwalker
web: http://www.rd-alliance.org
– Show quoted text -From: ***@***.***-groups.org on behalf of cambonthomsen via RDA COVID19 Coordination
Sent: 17 April 2020 07:31
To: ***@***.***-groups.org
Subject: Re: [rdacovid19-coordination] Problem with RDA account registration and joining COVID19 WG?
Hi dear colleagues,
I had some people with the same issues as Claire mentioned;
We had a rapid way of approving RDA membership at the start of the WG, but may be it is not anymore the case? Or could be checked?
Another issue is that some people registered on the Excel file at the start but did not register as RDA members. A colleague told me that she thought when people were filling the excel file on expertise, RDA had away to make them automatically registered to the indicated sub-group. I do not remember how this had been managed, for example if all those people did receive a mail asking them to adhere to RDA.
I can give the name of this person as a test person Emmanuelle Rial-Sebbag to look at? She had indicated “omics” in the excel ; she mentioned to me that other colleagues did receive e-mails for webinars or other, but not her. That’s what brought my attention back to that. I told her to adhere to RDA but do not know if she did or not yet.
Anne
Le 17/04/2020 à 02:51, caustin via RDA COVID19 Coordination a écrit :
I’ve had at a few people tell me, since the beginning of this week, that the system is not processing their new RDA account registration, and that they are unable to join the RDA-COVID19 WG or sub-WG’s.
Is this a known issue? Can it be resolved?
Cheers,
Claire

Full post: https://www.rd-alliance.org/group/rda-covid19-coordination/post/problem-
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Dr Anne Cambon-Thomsen
Directrice de recherche émérite au CNRS
UMR 1027, Inserm, Univ Toulouse III – Paul Sabatier http://www.u1027.inserm.fr
Plateforme sociétale genotoul http://societal.genotoul.fr/
Ambassador of the Research Data Alliance (RDA) for health sciences and research ethics http://www.rd-alliance.org
37 allées Jules Guesde F-31000 Toulouse
Tel : +33 (0)5 61 14 59 59 Mobile: +33 (0)6 79 41 13 48 Fax : +33 (0)5 61 14 56 23 Skype: act_pro
E-mail :

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