Looking toward the 5th release

[Natalie Harrower]

Dear Coordinators,
Further to Friday’s email, here is the link to the shared google doc for making updates to the 5th/final draft release:
https://drive.google.com/open?id=1JrPVYpDlLwFtELhotwmW71No5LJ0Q9EISdBsxf…
I recognise that having everyone work in the same document may be challenging, however we all at this stage need to be thinking about how the various parts fit together.
If you haven’t already named one representative from your subgroup who will be responsible for dealing with editorial/style questions, language choices, potential contributions to a glossary, etc., then please put their name in this table:
https://docs.google.com/document/d/10nvye19Vc–NsMeyjUFqn5M_Lskaxgg8Vz5u…
Thanks all,
Natalie
_______
Read our statement on ‘Playing Our Part during COVID-19’
_________________
Dr. Natalie Harrower
Director, Digital Repository of Ireland
Royal Irish Academy
***@***.*** | @natalieharrower
http://www.dri.ie | @dri_ireland
RDA COVID-19 Working Group
European Commission FAIR data expert group
European Open Science Cloud (EOSC) FAIR working group
On 15 May 2020, at 18:10, Natalie Harrower wrote:
Dear Coordinators—
Now that the 4th release is online (congratulations everyone, the effort and coordination is mind blowing), we’re thinking about the 5th release. As a reminder, the deadline for section updates is 21 May at 22UTC.
The Editorial Team had an extensive trawl through the full document, and has identified a number of issues/next steps that we will bring to Tuesday’s CoChairs/Moderators call.
For now, a few observations/practices to note, in case anyone is working on their sections before the Tuesday call.
1. We plan for there to be a single google document that everyone will work from going forward (no more assembling from separate google docs).
2. As with today’s release, references for 5th release will be listed alphabetically in one section at the end of the document. The list will be populated by pulling items tagged *CITEDresource in Zotero. If you cite something in the document but have not tagged it in Zotero, it will not appear in the document. Now is the chance to look at the 4th release to see where you need to update Zotero.
3. We’ve had a number of questions about appropriate length for a section. We are hesitant to state a limit, but underline that this document should be concise, with larger outputs released separately. We can note the following stats on existing section page length: mean=7, mode=7, average=10
4. Looking through your entire section, try to clarify who your audience is. Recommendations are meant to be high level, to funders and policy makers. Guidelines more actionable, to researchers. This is uneven when we look across the entire document, but we are very conscious you had only a small amount of time to adjust during this round. You may also have additional audiences, so in these cases try to clarify in your writing who you are addressing on a particular point.
5. We have found lots of good text in your introductory parts that would enrich the articulation of foundational recommendations at the beginning, so note that we hope to move some of these pieces for the 5th release, especially if they address overarching issues.
6. Please (for our sanity!) do not change the heading structure or introduce different heading styles into the document – this alters the single structure and takes a lot of work to undo!
More detail and discussion on Tuesday!
Have a great weekend all and thanks for the tremendous ongoing work.
Natalie
_______
Read our statement on ‘Playing Our Part during COVID-19’
_________________
Dr. Natalie Harrower
Director, Digital Repository of Ireland
Royal Irish Academy
***@***.*** | @natalieharrower
http://www.dri.ie | @dri_ireland
RDA COVID-19 Working Group
European Commission FAIR data expert group
European Open Science Cloud (EOSC) FAIR working group
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