Data Concierge - Extending the services, roles, and support of data stewards for the success of international research partnerships

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04 Aug 2020

Data Concierge - Extending the services, roles, and support of data stewards for the success of international research partnerships

Submitted by Briana Ezray


Meeting objectives: 

The overarching objective of this meeting is to examine how to implement a more coordinated service model for multi-national research initiatives to help researchers work efficiently while abiding by numerous organizational policies and national laws. More specifically, the meeting objectives are to: 

  • Exchange knowledge of bottlenecks related to research data management and sharing in international team research.

  • Explore existing efforts to develop and implement an embedded data concierge or data stewardship model. 

  • Articulate service points, workflows, and any gaps in services for international research collaborations.

  • Discuss how the stewardship model would operate between international research collaborations.

  • Map an idealized common workflow for providing services for improved and enhanced international research processes.

  • Discuss how to make a data concierge service scalable and sustainable. 

In addition, we would like to gauge interest in the formation of a RDA working group as well as document potential steps that could be taken by such a working group if formed.

 

This topic is relevant to individuals involved in supporting researchers in conducting reproducible and transparent research at all stages of the research data lifecycle. For example, please attend this session if you are:

  • A researcher - to discuss perceived and experienced bottlenecks related to research data management, be it communication, policy, or logistically focused, in the international team research environment. Ultimately, improving understanding of researchers needs will improve the ability of the data concierge to provide support mechanisms, which combine domain knowledge with a strong understanding of university processes, for international research collaboration or team science throughout the research lifecycle. 

  • A data stewards, data librarians, or repository curators - to share experiences supporting researchers with data management needs for projects involving an international collaboration. 

  • A member of a research support unit (e.g., grants and contracts, IRB, data security, etc.) -  to discuss how incorporating a data concierge with knowledge of international and institutional laws, policies, and ethical guidelines surrounding data management and data sharing into work with researchers could aid in the workflow. 

  • An institutional administrator - Share where support is needed for administrative workflows. 

 

Meeting agenda: 

 

Collaborative Notes Link: https://docs.google.com/document/d/1gj-wpQmzKPUGSd5ANcSXcqjCZyRzssNnUk7B...

 

  • Introduction (5 minutes)

  • Background on data concierge model - especially for international, collaborative research (10 minutes)

  • Case studies of data concierge and data stewardship models (15 minutes)

  • Discuss necessity and components of a standard service model (10 minutes)

  • Break-out groups to map idealized common service workflow for international research collaborations (25 minutes)

  • Discuss how to make a data concierge service scalable and sustainable for the bulk of researchers (15 minutes)

  • Consideration of next steps (10 minutes)

Type of Meeting: 
Working meeting
Short introduction describing any previous activities: 

Over the past two decades, there has been an increase in multi-national research initiatives. However, this multi-national ecosystem is complicated as researchers are expected to adapt to differences in research approaches and tools as well as navigate sharing resources, materials, and data across national borders, all while abiding by international and institutional laws, policies, and ethical guidelines. More specifically, preliminary research has shown that researchers involved in international collaborations have  experienced challenges in (1) navigating multiple institutional administrative requirements, international laws, and IP conditions, (2) deciding what tools to use as different tools are available for data sharing, data analysis, and data publication, (3) understanding the scope of IT infrastructure offerings for data sharing across partners in the international research collaboration, as well as (4) establishing effective practices for virtual communication.

 

FAIR data management has been enhanced through the expertise and support of data stewards. However, to effectively facilitate team science or research collaborations at an international scale, the data steward needs to understand the complexities of international, collaborative research to support FAIR data and provide transparent guidance regarding international laws, policies, and ethical guidelines surrounding data. Thus, to make international research more efficient as well as reduce administrative burden on researchers, the services, roles, and support of data stewards need to be extended. 

 

BoF chair serving as contact person: 
Please indicate the breakout slot (s) that would suit your meeting. : 
Breakout 4
Breakout 6
Breakout 8
Are you willing to host a live second session to accommodate a different time zone? : 
No
Meeting presenters: 
TBD
How do you prefer to hold the virtual component of your session: 
live
Avoid conflict with the following group (1): 
Avoid conflict with the following group (2): 
Avoid conflict with the following group (3):