DRAFT FOR CONSIDERATION
These are presented as guidelines for groups to consider in determaining chairs for their groups. The key point is that a group needs to establish a process; this can be a simple vote or whatever makes sense to the group as long as it is open and democratic. The other guidelines are to help achieve balance and harmonisation in acordance with RDA principles.
- Each group defines their own method of selecting co-chairs.
- The selection method must be open, equitable, and democratic. It can be anything from a straight vote of all registered members of the group to a consensus-based process. It must allow all group members to provide input, not just those physically present at a meeting. The Secretariat can help conduct this process if needed.
- Determining a method for chair selection should be one of the first orders of Group business. This is a consensus building exercise in its own right.
- There should be no more than four co-chairs and no fewer than two.
- The chairs should ideally be both regionally and organizationally balanced (recognising that this won't always be possible). This would mean aiming for chairs to come from a minimum of two regions and two organisations. Regions are defined in the same way as for TAB elections: Europe / Africa, Americas, Asia / Australasia.
- Interest Group chairs should be renewed or reconsidered at least every two years in the process defined by the group at the outset. A current chair can continue but they should be re-selected periodically to enable the group to consider the chair's contributions to the group's overall functioning.
- Replacement of chairs should be managed to ensure continuity, e.g. half the chairs might be renewed every year. Existing groups can decide how best to respond to this guideline.
- Council can remove a chair in extreme circumstance for breach of the RDA principles.